Education Administrative Assistant

Job Title: Education Administrative Assistant

Reports to: Education Director 

Salary Range: DOE

Classification: Hourly – Non-Exempt

Status: Full-Time, Regular w/ Benefits

Location: Oakhurst, CA

Benefits: Health, Vision, & Dental Insurance, Retirement Contributions, PTO, and Paid Holidays

Closing Date: 9/8/25

JOB SUMMARY

The Administrative Assistant provides high-level administrative and clerical support to the Education Department of the Picayune Rancheria of the Chukchansi Indians, supporting programs, services, and initiatives that promote the academic success and cultural education of Tribal members. This position requires strong organizational skills, discretion, and cultural sensitivity, with a commitment to supporting educational advancement in the Tribal community.

Essential Duties and Responsibilities:

• Perform general office duties including answering phones, responding to emails, scheduling appointments, and maintaining office supplies.


• Assist in planning and coordinating education events, workshops, college fairs, tutoring programs, and cultural enrichment activities.


• Maintain accurate records and databases for student files, scholarship applications, and program participation.


• Prepare meeting agendas, take minutes, and distribute documentation as needed.


• Track and compile reports related to grants, attendance, and program outcomes.


• Provide support for student services including scholarship processing, application assistance, and educational referrals.


• Maintain confidentiality of student and family information in compliance with FERPA and Tribal policies.


• Serve as a point of contact for Tribal members, schools, and educational partners.


• Assist with budgeting tasks including invoice tracking, purchase requests, and petty cash reconciliation.


• Attend departmental meetings and training courses as required.


• Supports departmental operations through additional duties as needed.

Qualifications:

Education

• High School diploma or general education degree (GED) is required.


• Associate degree or coursework in education, business, or a related field preferred.

Experience

• At least two (2) years of administrative or clerical experience, preferably in an educational or Tribal government setting.


• Experience working with youth or in an educational setting preferred.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment (printers, copiers, fax).


• Must successfully pass a background check and drug screening as a condition of employment.


• Must possess a valid driver’s license and maintain a clean driving record.

Required Knowledge, Skills, and Abilities

• Familiarity with the Tribe’s Constitution, laws, and cultural practices is preferred but not required.


• Ability to work effectively in a fast-paced, high-pressure, and result-driven environment.


• Strong interpersonal skills with excellent verbal and written communication abilities.


• An ability to manage multiple tasks simultaneously with integrity and a strong commitment to accuracy.


• Highly organized, detail-oriented, and capable of managing projects independently.


• Comfortable interacting with individuals at all levels within the Tribe.


• Proven ability to complete tasks in a timely and accurate manner.


• Must maintain strict confidentiality in all matters.

APPLICATION PROCESS:

All applicants must submit the following documents:

• Completed Employment Application (online or hardcopy)


• Resume


• Proof of Higher Education (if applicable)


• Verification of Tribal Identification (if claiming Tribal or Indian Preference)

All required materials must be submitted to the Human Resources Office no later than 4:00 PM on the posted closing date. Incomplete applications or failure to submit the required documentation will result in disqualification.

Hard copy application packets may be submitted via email to: [email protected]

PRCI TRIBAL PREFERENCE:

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment.

Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines.

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.