EHS Clerk

JOB DESCRIPTION

Summary

The EHS Clerk is responsible for the day-to-day administrative operations of the Safety Department, including presentation and report generation, information gathering and dissemination, and other general office responsibilities. 

Functional Responsibilities

• Exhibit a strong work ethic with the ability to take direction and work in a team setting and independently.
• Adhere to Permian Basin Materials Code of Conduct and company policies.
• Assist Safety Specialists with orientation of new personnel, develop and process documents and records
• Enter and maintain data into the company Safety Management System
• Communicate and schedule safety training classes with PBM staff, managers and employees. Works closely with the Human Resources Department to schedule new hire training
• Maintains the departmental training calendar
• Assist the Safety Specialists in development of safety meetings
• Prepare regulatory reports including but not limited to OSHA, MSHA, DOT and Workers Compensation
• Compiles monthly hours worked reports and enters data into velocity
• Assist with random drug testing
• Works with Safety Technicians to assist in preparation and processing of workers compensation claims, accident claims, and other sensitive insurance and employee medical matters.
• Monitor accident, incident, and complaint investigations after they are submitted to ensure resolution and closure
• Work with HR Department to ensure import of new drivers into the Driver Qualification system
• Ensure PBM Employee U.S. Department of Transportation files are current and orderly
• Assist in conducting the annual motor vehicle records check violation and review process for company drivers
• Provide full administrative support to the Safety department and other duties as directed

Competencies

• Excellent oral and written communication skills.
• Computer skills – Microsoft office application and ability to learn specialized PBM software applications
• Excellent organizational skills.
• Excellent problem solving/analysis.
• Excellent public speaking and presentation skills.

EXPERIENCE/TRAINING/CERTIFICATIONS 

Minimum of a High School diploma or equivalent 

1 Year of relevant experience in office administration

English/Spanish bi-lingual preferred

Valid Driver’s License and acceptable driving record to allow insurability with our automotive insurance carrier

PHYSICAL AND ENVIRONMENTAL REQUIREMENTS

Candidate must be drug free.

Position requires moderately strenuous physical work. 

Must be able to:

Lift and carry up to 20 pounds from floor to 3’ – 5’ frequently,

Sit or stand for extended periods of time,

Travel safely while walking over uneven terrain, roads, and pavement,

Use hands and fingers to operate computers and other office machinery,

Effectively communicate in verbal and written formats with internal and external personnel, clients, and vendors,

Wear proper protective equipment including hard hat, safety glasses, high visibility clothing, steel-toed boots, and gloves when visiting field locations

Observe all company Safety policies on company premises and while operating heavy construction machinery,

Occasionally work in extreme hot and cold weather conditions, 

Environment will vary from outdoors with varying noise levels and vibrations associated with construction equipment, and exposure to building materials, dust, and dirt at operating sites to a normal office environment.