Elections Specialist

Description

Position Summary: Coordinates poll workers’ notification, scheduling, training, mailings and provisional ballots for Riley County Elections, provides clerical and bookkeeping support for the Riley County Clerk’s Elections Division.

ESSENTIAL FUNCTIONS:

• Analyze, maintain, and update voter registration database:
• Continually strive to find new ways of keeping all voter records current.
• Assist in promoting voter awareness
• Assist in maintaining DMV records
• Prepare voter registration cards as needed through bulk mail
• Update bulk mail, and BRM licenses annually
• Coordinate hiring, job assignment, and communication for election workers with Human Resources.
• Coordinate Election Day processes for elections.
• Assist in presenting training presentations
• Coordinate charging, testing, and preparations needed for the election equipment.
• Organize logic and accuracy testing process for machines prior to each election
• Recruit student judges for elections.
• Train election workers on Provisional ballots process and balancing after each election.
• Post provisional status on Election Voter Information System (ELVIS) and prepare public documentation showing provisional counted.
• Maintain ELVIS tokens for the Clerk’s Elections Staff and Temporary Workers

SECONDARY FUNCTIONS:

•  Coordinate and develop procedures for receivables in the Clerk’s Elections office.
•  Notarize documents for customers, candidates, and County personnel.
•  Enter receipts into QuickBooks
• Maintain inventory for the County Clerk’s Elections division.
• Other duties as assigned

Requirements

POSITION REQUIREMENTS:

Riley County voter registration preferred.

Education: Associate degree required with 2 years’ general office experience.

License(s)/Certification(s): Valid driver’s license required. Must complete Help America Vote Act training (8hrs) annually. Must be able to obtain a State of Kansas Notary Public.

Experience: Knowledge of Microsoft Office, and experience working with the public.

Appropriate combination of experience and education considered in lieu of the above requirements.

Skills: Good organizational and communication skills and ability to work on multiple tasks with frequent interruptions: ability to work independently as a self starter.

Physical Demands: The physical demands represent those required to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms. The employee occasionally lifts/pushes/pulls 50+lbs, frequently lifts up of 25-50lbs and constant lift of up to 25lbs. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment: The work environment described represents those encountered while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work is generally in an office setting involving everyday risks or discomforts and normal safety precautions typical of an office setting with visual attention and dexterity in computer operation. There is an occasional risk the employee is potentially subject to verbal or physical abuse from disgruntled individuals. The noise level in the work environment is usually moderate.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment of the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.