Electronic Grant Management System Accounting Technician

Position Title: Electronic Grant Management System Technician 

Classification: Accounting Technician 

Salary: $4,124 – $5,714 ($4,408 - $6,114 PERS) 

Type: Permanent, Full-time, Non-Exempt 

We are seeking an Electronic Grant Management System Technician (Accounting Technician) to join our Fiscal Grants Team of the Office of Finance at the Oregon Department of Education. This is a permanent position, represented by the Service Employees International Union (SEIU). 
 

This position follows a hybrid work model. Onsite presence will be  when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office. 

What you will do!   

The Oregon Department of Education is seeking an Accounting Technician to support the Electronic Grants Management System (EGMS) for grants awarded by the department as well as the testing and implementation of the grant management system replacing EGMS. 
 

Typical duties include: 

• You will provide Electronic Grants Management System (EGMS) support to internal and external users by providing technical assistance and guidance for best practices. 

• You will process sub-grant information forms and updating data into Electronic Grants Management System (EGMS). 

• You will review and analyze sub-grants for accurate and consistent information.  

• You will create and maintaining sub-grant files including correspondence, grant related materials, applications, and archive files. 

• You will ensure EGMS is running as intended in consultation with supervisors and EGMS coordinators and providing input for continued system improvements.  

Please click here to view the full position description 

If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application.  Once the job posting has closed, you will not be able to access the posting. 

Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.  

Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits;  

OR 

One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2;  

OR 

Successful completion of the State of Oregon Accounting Career Mobility Program or equivalent accounting certificate program from an accredited college or university;  

OR 

At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title. 

*Training or experience must include using a computer to enter, update, or retrieve information. 
 

Preferred Skills & Knowledge (Desired Attributes): A cover letter is  and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.   

• Experience analyzing data and checking for errors and inaccuracies. 

• Experience working with grants, including familiarity with grant-related terminology. 

• Experience working in a database doing data entry. 

• Experience accurately working with financial data. 

• Experience providing customer service, internally and externally with business partners. 

• Demonstrated experience taking initiative and being self-motivated in order to accomplish daily tasks. 

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.    

Our Agency Mission and Office Culture:  

The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.  

This position is in the Oregon Department of Education, Fiscal Grants Team (FGT) of the Office of Finance. The FGT provides the accounting and fiscal grant services for the agency, including the School for the Deaf and Youth Development Division. The revenue and expenditure streams are complex and include the General Fund, lottery funds, federal funds, and other revenues for dedicated purposes. The FSU serves all levels of the agency's operations and provides controls for the distribution of funds to local education agencies, individuals, and a number of other state agencies and service providers statewide. 
 
Oregon State provides amazing benefits! Follow the link below to learn more:  

Oregon Job Opportunities : Benefits : State of Oregon  

Application Resources & Information:  

• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting to have the preference considered.  

• Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.  

• The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.  

• Please contact [email protected] if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.  

• Oregon Job Opportunities: How to Apply (Internal & External)  

• Understanding the State Application Process  

• Resources for Job Seekers  

Additional Information:  

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.  

• Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.  

• Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.  

• Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.  

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.  We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.   If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.   

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