Elementary Office Assistant/Registrar (Apply directly to STEM School Highlands Ranch - DO NOT apply

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Job Posting Title:

Elementary Office Assistant/Registrar (Apply directly to STEM School Highlands Ranch - DO NOT apply online with DCSD)

    

Job Description:

About STEM School Highlands Ranch

At STEM School Highlands Ranch, we place innovation at the heart of learning to unleash the potential of all students and prepare them for an exponentially changing world. As a K-12 free Charter School in the Douglas County School District, we are committed to creating an environment that fosters respect, success, and continuous improvement. We welcome you to join us on our goal to redefine limits and unleash potential.

Our Commitment to Diversity:

STEM School Highlands Ranch is dedicated to providing equal opportunities to all individuals, regardless of race, color, national origin, age, sex, genetic information, religion, pregnancy, disability, sexual orientation, veteran status, or any other protected status. We strive to maintain a work environment free from unlawful harassment and discrimination.

Our Core Beliefs:

1. Create an environment of respect and success.
2. Nurture unlimited human potential.
3. Leverage the power of collaboration.
4. Optimize resources.
5. Impact the world ethically and positively.
6. Reinvent and adapt.

What We Expect:

At STEM School Highlands Ranch, we expect our team members to be agile learners who design thoughtful and engaging initiatives that ensure maximum impact and engagement.

What You Can Expect:

You will join a community of committed professionals who engage in constant collaboration and innovation to nurture unlimited potential for both students and staff.

Benefits:

STEM School Highlands Ranch offers a comprehensive benefits package, including:

● Employer-paid health, dental, and vision insurance (available on the 1st of the following month).
● Short-term, long-term disability, life, and ADD insurance (available six months from hire date).
● Retirement benefits including PERA pension and 401K employee-only contribution managed through Colorado’s PERA program.
● Other benefits include FSA (medical and dependent care), Pet Insurance, Sick Time, and PTO based on years of service

    

Position Specific Information (if Applicable):

Position Overview:

We are seeking a detail-oriented, organized, and customer-service-driven Elementary Office Assistant / Registrar to join our team for the 2026–2027 school year. This role serves as the first point of contact for families and visitors while managing critical student records and enrollment processes.

The ideal candidate thrives in a fast-paced environment and is committed to accuracy, confidentiality, and excellent service.

Primary Responsibilities

Front Office & Customer Service

● Serve as the front desk point of contact, managing phones, visitors, and daily inquiries
● Provide a welcoming and professional environment for students, families, and staff

Enrollment & Records Management

● Process student enrollments and withdrawals
● Maintain official academic records, including contact information, transcripts and grade reports
● Manage cumulative student files with accuracy and confidentiality
● Fulfill transcript requests and respond to external records requests
● Oversee attendance tracking and support truancy management processes
● Prepare and maintain enrollment reports
● Maintain ownership and accuracy of IC (Infinite Campus) and enrollment software data

Additional Responsibilities (as needed)

Administrative & Operational Support

● Support the Principal, Dean, and Executive Director as needed
● Conduct enrollment inquiry follow-up and communicate with prospective families via phone and email
● Coordinate school tours and support a positive enrolling family experience
● Align logistics, stakeholders, and timelines to ensure smooth execution of events and initiatives
● Oversee volunteer coordination, execution and tracking
● Open doors and screen visitors through Raptor and related software

Student Health & Support

● Respond to student health needs, including emergencies in classrooms
● Administer daily medications and maintain accurate documentation
● Coordinate medication refills
● Maintain the health room (stocking, cleaning, organizing)
● Provide care for sick or injured students and staff
● Communicate with parents regarding student health concerns

Qualifications

● Strong organizational skills and attention to detail
● Excellent communication and customer service skills
● Ability to manage multiple priorities in a fast-paced environment
● High level of professionalism and confidentiality
● Experience with student information systems (e.g., Infinite Campus) preferred
● Prior experience in a school or office setting preferred

Schedule:

● Day shift
● Monday to Friday
● School Year: 2026 - 2027
● School Days: 195

This position will be open until filled, but will not be open past: June 30, 2026
#SJ2025

Compensation:
The pay range for this role is $20 - $30 USD per hour.

    

Responsibilities:

Administer minor first aid and release authorized medications to students.

Provide clerical support to administration, Principal’s Secretary, and staff.

May include site training of staff members in the use of the Student Records System.

May have responsibility for the overall school calendar of events, scheduling building usage, field trips, and other similar functions.

May handle staff absence recording and substitute acquisition.

Perform other related duties as assigned or requested.

Greet and direct visitors; answer phones and direct messages/calls to appropriate people.

Maintain student records such as attendance, cumulative files, emergency cards, grade reports; may deal with class lists, tracking assignments and similar records pertaining to student assignments.

Compose and distribute communications and various other materials to teachers, staff and community; may include newsletters, testing materials, memoranda, mail, etc.

    

Certifications:

    

Education:

High School or Equivalent (Required)

    

Skills:

Position Type:

Charter School

    

Primary Location:

STEM Charter School

    

One Year Only (Yes or No):

No

 

Scheduled Hours Per Week:

40

 

FTE:

1.00

    

Approx Scheduled Days Per Year:

185 Work Days

• (260 days indicates a year-round position.  Time off [or Off-Track Days] are then granted based on the position.  Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

   

Minimum Hire Rate:

$17.80 USD Hourly

   

Maximum Hire Rate:

$22.63 USD Hourly

   

Full Salary Range:

$17.80 USD - $27.45 USD Hourly

• All salary amounts listed above are based on a full-time (1.0) FTE. If applicable, part-time salaries will be prorated according to the assigned FTE.

   

Benefits:

This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.

Time Off Plans:

This position will be open until filled, but will not be open past:

June 12, 2026