ELS Administrative Assistant

Role: Administrative Assistant

Reporting to: Center Director

Location: La Verne, CA

The Administrative Assistant is responsible for handling accounts receivable and payable duties, maintaining Center financial and student records, preparing letters and standard forms, and performing administrative and other duties as may be necessary or assigned by the Center Director.

ESSENTIAL JOB FUNCTIONS

Reporting to Center Director:

• Collecting and depositing all monies coming into the Center including, but not limited to, registering students. Recording the collections and reporting deposits such as housing deposits.


• Updating student information to the Customer Billing System (Odyssey)


• Collecting student tuition


• Reconciling and resolving accounting problems and/or questions. Compiling, maintaining and submitting all required financial reports and forms.


• Maintaining reserved accommodations, and airport pick-ups. 


• Maintain student files


• Collect proof of insurance and waiver forms or issuing student insurance cards.


• Office Supply Inventory – purchasing center supplies, keeping inventory


• Perform administrative/receptionist duties as necessary or assigned, including correspondence and responding to local inquiries.


• Perform other duties as necessary or assigned/ Some weekend work required

The Administrative Assistant must have the ability to work with numbers and related financial reports with speed and accuracy and have a preference for business contacts with people of various backgrounds, as well as for activities of a concrete and organized nature.

The Administrative Assistant should also have good communication and organizational skills, and the ability to handle a wide variety of job duties.

About ELS, ILSC & Greystone College           

A world leader in language education & vocational training, ILSC Education Group, which opened its first language school in Vancouver, Canada in 1991 and Greystone College in 2002, offers life-changing educational experiences in Canada, Australia, and India, some of the world’s most attractive and popular English-speaking work and study destinations. Since opening its first school in Vancouver, BC, Canada, ILSC has become a world leader in language and career training and has grown to include 9 incredible locations around the world, in Vancouver, Toronto and Montréal, Canada; New Delhi, India; and Brisbane, Sydney, Melbourne, Adelaide and Perth, Australia. 

In early 2022, ILSC Education Group joined forces with ELS Education Services, bringing together over 100 years of combined experience delivering life-changing learning experiences to international students. Since 1961, when ELS Educational Services opened its first school in Washington DC, ELS has developed a global reputation for delivering top-quality English language programs. ELS now has the most extensive network of on-campus English language programs and University partners, across the USA.   

Our mission is to provide our global community with transformative learning, living and work experiences by offering the finest language, career and higher education programs. 

Our Core Values 

PASSION: To enrich & transform people’s lives 

INNOVATION: To evolve through creativity & diversity. 

RESPECT: To treat everyone with compassion & dignity. 

COLLABORATION: To build community & achieve more together 

INTEGRITY: To act responsibly & ethically in everything we do 

ELS, ILSC and Greystone College are committed to providing a barrier-free environment and are proud to be Equal Employment Opportunity and Affirmative Action employers. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. 

If you need assistance or an accommodation due to a disability, you may contact HR at [email protected].