EMFA Coordinator

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Raritan, New Jersey, United States of America

Job Description:

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

 

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

We are searching for the best talent for EMFA Coordinator.

The EMFA Coordinator plays a vital part in the essential journey of bringing medicines to patients by providing critical administrative support to the EMFA (Engineering, Maintenance, Facilities and Automation). You will be the driving force that keeps the office running smoothly, handling all support activities, time keeper management, and office logistics that enable the team to focus on their core responsibilities.

The ideal candidate will thrive in a matrixed environment, engaging effectively with both Johnson & Johnson and our collaboration partner, Legend Biotech.

Key Responsibilities

• Manage business calendars with strong prioritization and daily time management.
• Facilitate team and departmental meetings, both in-person and virtual.
• Provide general office management duties such as ensuring appropriate stationary is stocked, and contacting relevant support services (i.e. Facilities, IT, etc.).
• Interact with various levels of management while handling confidential documents with discretion.
• Provide departmental support in helping rectifying time keeper issues, and assist in new employee onboarding activities
• Solve complex problems using independent judgment and initiative.
• Support local office logistics, including coordinating site visits and assisting in onboarding new staff.
• Oversee SharePoint, document storage, and organization of relevant files.
• Assist with team projects and initiatives, including communications and presentations.
• Maintain accurate records and manage confidential information effectively.
• Maintain and regularly update department organizational charts and contact telephone lists to ensure accurate and accessible information.
• Support purchasing and payment processing partnering with accounting and purchasing teams
• Support in budgeting processes
• Support contingent workers administration

Qualifications/Requirements:

• A minimum of a high school diploma or equivalent is required; an Associate's degree is preferred.
• At least 5 years of administrative experience is required.
• Additional training or certifications related to administration are preferred.
• Experience providing support to multiple individuals at various organizational levels is required.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) is required.
• Experience coordinating daily calendars for management, scheduling meetings, organizing offsite meetings, managing domestic and international travel, and preparing PowerPoint presentations is preferred.
• Must present themselves in a professional manner, with strong attention to detail and excellent organizational skills.
• Demonstrated ability to perform administrative and organizational tasks effectively, along with strong verbal and written communication skills, and a solid understanding of corporate organization and procedures is required.
• Proven track record of maintaining confidentiality, attention to detail, and professionalism, while working in a fast-paced, multicultural, and international environment is essential.
• Capable of thriving in a fast-paced growth situation, with ability to adapt to changing environment required
• Ability to balance day to day operational demands with the need to extend and improve the planning horizon to prepare strategically to manage future demands required
• Must be amenable to working in Raritan, NJ

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Onsite

Required Skills:

Administrative Coordinating, Detail-Oriented, Microsoft Office, Professional Ethics

 

 

Preferred Skills:

 

 

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits


Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits