Employee Services Associate (HR Admin)

Position Description

Updated October 30, 2026

Title: Employee Services Associate (HR Admin)

Division: Administration

Reports to: Vice President for People & Culture

Position Status: Part-time; Non-Exempt

Salary Range/Pay Rate: $18.00/hour

Whether igniting a passion for the study of the past, empowering an interest in civic engagement, or providing an introduction to the Commonwealth, the Virginia Museum of History & Culture offers meaningful experiences for all. Whatever the role, your work here helps bring Virginia's story-past, present, and future-to life.

If you are curious, creative, and passionate about preserving and sharing Virginia history, your next chapter starts now!

Position Summary:

The Virginia Museum of History & Culture (VMHC) seeks a qualified candidate for the position of Employee Services Associate, who has an authentic interest in the mission and work of the VMHC. The Employee Services Associate serves as a vital member of the People & Culture team under the direction of the Vice President for People & Culture. The preferred candidate will work approximately 24 hours per week and is responsible for providing human resources support to all VMHC employees and interns, as well as handling clerical and administrative tasks in accordance with federal, state and organization regulations, to include management of the human resources information systems (HRIS), maintenance of employee records, and administration of payroll, benefits, recruitment and onboarding.

Duties & Responsibilities:

• Address employee inquiries, resolve related issues, and facilitate access to organizational resources


• Prepare, manage and maintain accurate and confidential employee data, files and required paperwork


• Manage and ensure accurate data for HRIS by updating employee information, posting notices, creating employee accounts and resetting passwords


• Payroll and Benefits administration:




• Process employee timecards, leave, earnings and deductions for payroll


• Manage post-payroll duties to include reviewing and uploading applicable reports


• Process benefits enrollments to ensure accuracy and proper payroll deductions


• Reconcile benefits invoices and submit for payment approval


• Process 401k retirement plan enrollments and changes


• Serve as main point of contact for payroll and benefits related inquiries




• Recruitment administration




• Manage recruitment platforms by creating and updating hiring manager access


• Post open positions to internal and external job boards. Analyze posting data to identify trends and process improvements.


• Serve as point of contact for applicant inquiries




• Initiate background checks and onboarding for new hires. Create and update new hire documents to include offer letters, policy notifications and other related information.


• Performs other duties as assigned.

Knowledge, Skills & Abilities Necessary:

• Knowledge of HR practices and employment laws to ensure compliance


• Ability to handle sensitive and confidential information with appropriate discretion


• Proficiency with relevant software systems and hardware. Proficiency with Microsoft 365 (Office) is required.


• Strong customer service and interpersonal skills


• Strong verbal and written communication skills. Ability to communicate professionally and effectively within all levels of the organization, with contractors and other stakeholders.


• Ability to create and maintain trust-based relationships within the organization and with external partners


• Strong organizational, time management and problem-solving skills


• Ability to prioritize tasks and work independently with limited supervision

Education & Experience Requirements:

• Bachelor's of Science in human resources, business or related field preferred


• Two years of related experience required


• SHRM or HRCI credential a plus

Notes & Special Requirements:

• Leave, wellness and retirement benefits offered in accordance with company policy.

Application:

• If interested in this job opportunity, please apply and upload your cover letter and resume to https://virginiahistory.isolvedhire.com/jobsearch/?job_board_classification=Job_Opportunities.

Founded in 1831 as the Virginia Historical Society, the VMHC, a private, non-profit organization, is the oldest museum and cultural organization in Virginia, and one of the oldest and most distinguished history organizations in the United States. The museum cares for a renowned collection of more than nine million items representing the far-reaching story of Virginia.

The Virginia Historical Society is an Equal Opportunity Employer.