Enterprise Project Manager

The
Department of Administration requires professional services to support the
successful delivery of strategic and tactical IT initiatives. The Contractor
will provide a Project Manager with strong business analysis capabilities to
lead and support complex, multi-stakeholder technology projects from initiation
through closure. The role will ensure clear requirements, well-defined scope,
effective communication, and disciplined project execution.

The
primary objectives of this engagement are to deliver project outcomes on time,
within scope, and within budget while providing expert-level project management
for planning, scheduling, execution, risk mitigation, and reporting. The
engagement will also provide business analysis expertise to define and document
requirements, assess impacts, and ensure solutions meet business needs. Project
transparency will be improved through accurate documentation, dashboards, and
effective communication with leadership and stakeholders. The Contractor will
report to the Director of Admin IT or designated project executive and provide
regular updates through established reporting mechanisms and recurring
meetings.

Project Management Responsibilities

• Lead end-to-end project delivery,
  including scope, schedule, budget, risk, quality, communication, and
  resource coordination.
  
• Develop and maintain project plans, RAID
  logs, communication plans, status reports, and executive updates.
  
• Manage cross-functional teams, including
  internal IT, vendors, SMEs, and agency partners.
  
• Facilitate work sessions to validate
  scope, requirements, and deliverables and maintain alignment with sponsors
  and stakeholders.
  
• Identify risks and issues and recommend
  and implement mitigation strategies.
  
• Support procurement processes, including
  RFPs, SOWs, vendor oversight, and procurement-related documentation.
  
• Ensure compliance with agency policies,
  security requirements, records management standards, and project
  governance frameworks.
  

Business Analysis Responsibilities 

• Lead structured requirements elicitation,
  including interviews, workshops, journey mapping, process
  modeling, and data analysis 
  

• Document clear, testable requirements: business, functional, nonfunctional, user
  stories, and acceptance criteria. 
  

• Define current-state and future-state processes, workflows, and data flows;
  quantify KPIs and business value. 
  

• Translate requirements into solution designs in collaboration with architecture,
  security, data, and infrastructure teams. 
  

• Evaluate build-vs-buy options and support creation of diagrams, models, and
  integration patterns when required. 
  

Change Management & Adoption 

• Develop change management and communication plans. 
  

• Coordinate UAT, cutover activities, readiness planning, and post-launch support. 
  

• Support adoption using metrics, user feedback, and continuous improvement loops 
  

Documentation Deliverables

• Develop and maintain Project Charters
  defining project scope, objectives, stakeholders, and responsibilities.
  
• Create Requirements Documents and User
  Stories capturing business and functional requirements.
  
• Develop Process Diagrams and Data Flows
  to document business processes and system interactions.
  
• Maintain Project Schedules and Work
  Breakdown Structures (WBS) covering tasks, timelines, and milestones.
  
• Maintain RAID Logs and Decision Logs to
  track risks, assumptions, issues, dependencies, and project decisions.
  
• Prepare Status Reports and Dashboards to
  communicate project progress and status.
  
• Develop Communication Plans to
  support effective stakeholder communication.
  

Requirements

Education and Certifications:

• Bachelor's degree in Information
  Technology, Information Systems, Business, or a related field, OR
  equivalent relevant professional experience.
  
• PMP, PMI-ACP, or comparable
  certification. 
  

Required Skills:

• Minimum 7 years of project
  management experience with
  moderate to high complexity. 
  
• Demonstrated experience in
  business analysis and process redesign. 
  
• Minimum 5 years' experience managing
  IT, regulatory,
  compliance, or enterprise-level initiatives. 
  

Preferred Skills:

• Simultaneously manage multiple
  work efforts 
  

• Strong schedule management and
  resource planning skills 
  

• Ability to identify, map, and re-engineer
  business processes. 
  

• Integrated Master Schedule skills 
  

• Power BI and/or data dashboard skills 
  

Additional Skills:

• Exceptional ability to translate technical
  concepts and SME knowledge into clear, concise, accurate, and usable
  documentation.
  
• Ability to manage multiple documents and
  review cycles while maintaining consistency and attention to detail.
  

Benefits