Entry Level Distribution Specialist

Administrative Fiduciary Services, Inc. 'AFS' (www.afs316.com) is a 3(16)-firm headquartered in Houston, Texas. We provide 3(16) fiduciary services for all types of qualified retirement plans including, 401(k), Profit Sharing, and Cash Balance Plans. We are located at 10777 Northwest Freeway, Suite 440, Houston, TX 77092.

We are looking to fill a Distribution Specialist position. Although welcome, industry experience is not necessary and paid training will be provided. Upon hire, candidates will be required to successfully complete the NIPA Distribution Administrator and Loan Administrator Certificates. For additional information on the Distribution Administrator and Loan Administrator Certificate Program, please visit NIPA’s website at www.nipa.org.

Job Summary: The person in this position completes requests for loans, in-service distributions, termination distributions They handle participant inquiries and plan sponsor inquiries associated with this task. They coordinate loan default reports, Minimum Required Distributions, and other related tasks. The person in this position tracks and reports on the progress of all requests and gives information to participants, plan sponsors, and brokers, as necessary. Training will be provided, but the successful candidate should be comfortable learning independently.

Job Responsibilities:

• Prepare distribution and loan packages from start to finish, including vesting verifications for daily recordkept plans


• Identify loan defaults and MRD from reports online or provided by plan sponsors


• Assist participants, clients, and/or financial advisors with distribution and loan issues/inquiries


• Update account managers, management, and plan sponsors as necessary on requests and progress


• Serve as backup for answering the AFS participant services line


• Possess a general understanding and interpretation of plan documents regarding distributions and loans


• Serve as a backup for data entry


• Continue training on loan, distribution, and other 401k issues


• Pursue and attain NIPA's Distribution Administrator and Loan Administrator certificates


• Remain up to date on AFS' Cyber security procedures and training


• Establish solid working relationships with all vendors and plan sponsors to ensure open and accurate communication


• Perform other related duties as required

Qualifications:

• Bachelor’s degree


• Bilingual speaking a plus


• Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping


• Working knowledge or ability to quickly grasp concepts of reading, reviewing, and understanding plan documents


• Knowledge of modern business communication, including style and format of letters, memorandum, minutes, and reports


• Ability to use a personal computer


• Proficiency in MS Excel and MS Word


• Ability to establish priorities, work independently, and proceed with objectives without supervision


• Ability to handle and resolve recurring problems


• Superior organizational and coordination skills


• Flexibility, adaptability, and ability to multi-task

Compensation and Benefits:

• Base Salary $42,000 - $52,000


• Salaried, non-exempt


• Medical, dental, disability, and life insurance


• Paid time off


• 401(k) plan with employer match

Work Location/Hours:

• Must be able to work from our Houston, TX office 


• You may choose a start time between 7:30 am and 8:30 am CST. You must start at the same time everyday. 

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