Equestrian Coordinator

POSITION: Equestrian Coordinator

RESPONSIBLE TO: Camp Director

CLASSIFICATION: Seasonal Staff Member

CAMP LOCATION: Trefoil Ranch

Job Purpose

This position plays a key role in upholding the mission of Girl Scouts of Utah by modeling respect, integrity, and service, prioritizing camper well-being, and contributing to a collaborative, camp-wide culture. When not leading as Equestrian Director, this position supports general camp operations, demonstrating flexibility, teamwork, and a readiness to assist wherever needed to provide a memorable and meaningful camp experience for all.

Job Accountabilities

• As a member of the camp Leadership Team, work with the Camp Director to plan, develop, and manage a quality, progressive horseback riding and horse care program for all campers.
  • Write program outlines and lesson plans that allow for progression of activities and accomplish specific program goals.
  • Evaluate riding ability of staff and campers; keep records on staff and camper’s progress.
  • Teach and enforce all safety rules.
  • Teach and facilitate horseback riding and horse and tack care lessons (including ground, arena, trail, and pack trip) based on the age and skill level of the campers.
  • Teach and monitor the proper use of equipment; submit requests for equipment and supplies when needed.
  • Work with the Wrangler to ensure adequate horses are available for all riders.
  • Set up the barn area during staff training and break it down at the end of the season.
  • Complete weekly progress report outcome sheets for all campers in riding programs.
  • Complete weekly and end-of-season reports.
• Supervise the riding staff.
  • Supervise and evaluate Assistant Equestrian Director, and Riding Counselors.
  • Create schedule for riding staff, including teaching, stables chores, feeding, and assisting in Units.
  • Train riding staff in their responsibilities; both during staff training and throughout the summer.
  • Work with the Assistant Equestrian Director in the management of the Saddle Club
• Manage health and safety conditions in the riding areas.
  • Ensure the first aid kit is properly stocked with supplies.
  • Report and document accidents and incidents promptly.
  • Work in conjunction with the Veterinarian and Wrangler to monitor the health, well-being and appropriate care for the horses.
  • Ensure safety and cleanliness of riding areas and all horse equipment.
  • Submit maintenance requests for stables area repairs as needed.
  • Ensure riding areas meet all health and safety standards.
  • Complete daily stables log.
• When not managing the riding program, participate in general camp program and operations.
  • Assist with unit and camp housekeeping, sanitation, and care of supplies and equipment.
  • Assist with weekly camper check in/out.
  • Assist with camp-wide programs including workshops, all camps, campfires programs, camper’s choice activities, and flag ceremonies.
  • Attend, participate in and lead staff training and the closing of camp.
  • Eat meals with the campers and supervise clean up after meals.
• Understand and implement safety guidelines and standards as outlined by Girl Scouts of the USA, the American Camp Association, and any state and local codes.
• Perform additional duties as assigned.
• Job duties may be subject to change pursuant to the activities of the camp, camp needs, and the organization as a whole.

Qualifications

• Must be a certified driver on council’s behalf (clear MVR background, be at least 21 years of age and provide proof of auto insurance and motor vehicle licensing)
• Several years of relevant experience.
• Have completed certification or documented training from a recognized organization or certifying body for horseback riding instruction, or equivalent documented experience.
• Have extensive experience working with and caring for horses; be familiar with western riding style and equipment.
• Possess good organizational, leadership, and teaching skills:

o Ability to schedule and manage time, resources, and people.

o Strong decision-making skills while exercising good judgment.

o Six weeks experience in a management or supervisory role is required (six months is preferred).

· Spanish-English bilingual communication skills are valued but not required.

· Prior Girl Scout experience is preferred but not required.

Qualifications for All Positions at GSU Summer Camp

• Hold or be willing to obtain Red Cross First Aid & CPR certifications or the equivalent; Wilderness First Aid preferred.
• Hold or be willing to obtain a Utah Food Handlers’ Permit.
• Capable of following direction from Team Leaders, adhere to policies, and follow camp procedures.
• Ability to engage in effective, interactive, two-way communication with campers ages 6–17, including providing clear verbal instructions, actively listening, and responding appropriately to their needs and questions.
• Effectively communicate and engage in interactive, two-way communication with groups of adults, including providing clear verbal instructions, actively listening, and responding appropriately to questions and feedback.
• Ability to observe camper behavior, assess its appropriateness, enforce appropriate safety regulations, and apply appropriate behavior management techniques.
• Ability to respond appropriately in a crisis situation.
• Complete the council required health forms and documentation to ensure the well-being of living and working in an outdoor camp setting that includes meeting the following physical requirements.

Physical Requirements

• Must be able to bend down and move, lift, stock, and carry boxes, program materials, and supplies (up to 50 pounds).
• Ability to walk, stand, and work on feet up to 14 hours a day upwards of 10,000 steps a day on uneven, unpaved, very steep terrain.  
• Capable of living and working in a high elevation and outdoor setting (up to 6500’), in varying and extreme weather conditions.
• Have visual/auditory ability to respond to environmental and other hazards related to summer camp activities.

Core Competencies

• Business First Mindset
• Leadership and Stewardship
• Strong Communicator
• Relational Intelligence
• Social Justice and Inclusion (DEI)
• Customer Focused
• Alignment with Girl Scouts of Utah’s Mission

Camp Staff Role in Mission Efforts

• Represent Girl Scouts of Utah positively and professionally in all interactions with campers, families, volunteers, community members, and potential donors.
• Collaborate with staff, volunteers, families, and community partners to support shared goals and positive outcomes.
• Model the values and principles of the Girl Scout Movement, regardless of personal beliefs, by demonstrating respect, integrity, inclusivity, and a commitment to a safe and supportive environment.
• Prioritize the needs of girls, families, and volunteers, ensuring every camper has a meaningful, positive, and mission-centered experience.