Equipment Coordinator

Salary :

$20 - 22 hourly

Company : DanceBUG

Job Type : Full Time

Buffalo, Ny

Job Description - Equipment Coordinator

Equipment Coordinator
📍 Location: Niagara Falls, New York Office (Onsite, Full-Time)
🕒 Schedule: Monday–Friday
💲 Compensation: $20–$22 per hour

About DanceBUG
DanceBUG is the industry leader in Dance Media and Software, with over 20 years of innovation serving the dance community. From groundbreaking products like Video Judge to our full suite of Registration, Scheduling, Tabulation, and Streaming tools, we’re trusted nationwide as the gold standard for dance videography and photography.
🌐 Learn more about us here: What We Do at DanceBUG

Role Overview
The Equipment Coordinator is responsible for preparing, testing, and packing the media equipment our teams use to capture video and photo at dance competitions across North America.

Based in our Niagara Falls, NY office, you’ll ensure that every kit — cameras, audio gear, accessories, and supporting tech — is complete, functional, and ready to ship on time.

This role blends technical know-how with logistical precision, making you the key link between our warehouse and the field crews who deliver DanceBUG’s industry-leading media.

Key Responsibilities

Prepare, test, and pack complete equipment kits for videographers and photographers
Receive, inspect, clean, and perform routine maintenance on returned gear
Track and update inventory using logistics/asset management software
Ship and coordinate equipment deliveries
Troubleshoot and perform basic hardware/software repairs
Replace defective equipment and consumables (batteries, cables, memory cards, etc.) as needed
Maintain a clean, safe, and organized equipment storage area
Safely lift, move, and organize equipment

What We’re Looking For

Hands-on knowledge of AV and media equipment (cameras, audio gear, cables, and accessories)
Experience preparing, organizing, testing, and maintaining equipment kits for live events, broadcast, or AV production
Inventory management skills — able to track gear in/out, verify completeness of kits, and maintain accurate records in software systems
Logistics coordination experience — preparing shipping labels, packaging gear securely, and scheduling pickups/deliveries
Strong attention to detail and organizational skills — able to manage large volumes of equipment with accuracy
Computer proficiency with hardware/software setup
Ability to lift up to 75 lbs of equipment
Dependable, adaptable, and able to work independently in a fast-paced, deadline-driven environment
Effective communication skills for documenting issues, coordinating with staff, and ensuring accurate hand-offs

Why Join DanceBUG?
At DanceBUG, our media is how dancers, families, and studios relive their biggest moments. As an Equipment Coordinator, you’re the one who makes that possible — ensuring every videographer and photographer gets the right gear, tested, packed, and ready to go.
This role is perfect if you want to:

Play a critical behind-the-scenes role in the success of dance competitions across North America
Work hands-on with professional video, audio, and AV gear every day
Build expertise in logistics, inventory, and technical troubleshooting
Be part of a company that is the industry standard in dance videography and photography
Take pride in knowing your precision and attention to detail directly impact the quality of the media delivered to thousands of dancers and families

If you’re organized, detail-oriented, and love keeping things running smoothly, you’ll thrive at DanceBUG.

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Equipment Coordinator

Job Description - Equipment Coordinator

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