Estimating Coordinator

About Us:

Edwards Construction Group is a premier commercial construction firm that has been building the critical infrastructure for communities across California for decades. What truly sets us apart is our integrated, hands-on approach to building. We believe in empowering our people, not just constructing great projects.

With a team of nearly one-hundred industry professionals, we deliver projects across key sectors, including K-12, Higher Education, Civic, and Private Commercial. Our expertise is rooted in a commitment to excellence, driven by innovation in technology, and grounded in an uncompromising dedication to safety.

At ECG, we provide mentorship and growth opportunities in a collaborative environment where every voice is valued. If you are a professional who thrives on challenges and is ready to contribute to a forward-thinking, industry-leading team, we invite you to apply!

About the Role:

The Estimating Coordinator plays a key role in supporting the estimating and preconstruction process from opportunity tracking through bid submission. This position combines construction administration, project coordination, and estimating support in a fast-paced environment with multiple deadlines and priorities.

The ideal candidate is proactive, organized, and eager to learn. They are comfortable managing competing priorities, communicating with subcontractors and vendors, and supporting the estimating team throughout the bid process. While this is a junior-level position, we are looking for someone who demonstrates the same qualities that contribute to successful estimators, including critical thinking, accountability, adaptability, and strong communication skills.

Key Responsibilities:

• You will coordinate subcontractor and supplier bid invitations, solicit pricing, and monitor bid participation.
• You will track bid opportunities, deadlines, addenda, prequalification requirements, and other estimating deliverables.
• You will set up and maintain bid opportunities, project information, and estimating documentation within estimating platforms.
• You will maintain bid calendars and support the timely completion of bid and preconstruction milestones.
• You will research and identify new subcontractors and suppliers to strengthen bid coverage.
• You will assist estimators with quantity takeoffs, data entry, and cost information gathering.
• You will prepare bid comparison sheets, proposal support documents, and other estimating reports.
• You will coordinate meetings and assist with proposal preparation, document collection, and bid submissions.
• You will coordinate bid bond requests and related bid submission documentation.
• You will organize and maintain plans, specifications, proposals, bid documents, project files, and estimating records.
• You will maintain historical cost data and estimating databases.
• You will support project handoff activities between the Estimating and Operations teams following project award, including uploading awarded bid information and subcontractor documentation into project management systems.
• You will support process improvements and administrative functions within the estimating department.
• You will assist with document execution and notarization when applicable.

Professional Skills:

• Experience working for a general contractor, subcontractor, engineering firm, or construction-related business preferred.

• 2+ years of experience in construction administration, project coordination, estimating support, or a related field preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace and Microsoft Office.
• Ability to learn construction terminology, drawings, specifications, and estimating processes.
• Experience with construction management software preferred.
• Experience with estimating, project management, or bid management software is a plus.
• Active Notary Public certification is a plus.

Personal Strengths:

• Takes initiative and proactively seeks solutions.
• Maintains a strong sense of urgency and accountability.
• Thinks critically and works through challenges independently.
• Remains calm, professional, and composed under pressure.
• Communicates confidently and builds positive relationships with subcontractors, vendors, and team members.
• Adapts quickly when priorities change.
• Demonstrates a strong work ethic and willingness to go the extra mile when needed.
• Enjoys collaborating with a team and supporting shared goals.

Edwards Construction Group, Inc. offers a comprehensive benefits package, including:

• Competitive salary based on experience
• Medical, Dental, & Vision insurance
• 401(K) matching
• Paid time off

A typical hiring range for this position is $70,000 - $90,000 salary with the final offer based on your qualifications, job-related skills, and relevant experience. In addition, ECG's total rewards offering also includes comprehensive benefits, continuing education bonus program, and opportunities for career growth.

ECG is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All employment is decided on the basis of qualifications, merit, and business needs.