Estimation and Subcontracting Administrator

 Skills and Qualifications

• Strong understanding of contract law and procurement processes.

• Excellent communication and negotiation skills.

• Proficiency in Microsoft Office Suite, including Excel. Smartsheet, Bluebeam, Spectrum

• Experience in project management software. Procore, Building Connected, Plan Hub

• Ability to analyze data, identify risks, and develop solutions.

• Strong organizational and time management skills.

• Ability to work independently and as part of a team.

• Detail-oriented individual with strong analytical and communication skills.

• Capable of managing multiple tasks and priorities in a fast-paced environment. Assist in bid/job number request.

• Setting up/organizing bid/job folders.

• Download files from project management software and distribution to subcontractors.

• Analyzing and evaluating proposals from subcontractors.

• Print drawings for estimators.

• Assist in filling out bidding documents.

• Provide estimation calculation review assistance.

• Work with estimators on reviewing General Contractor’s legal documentation with Dilling’s legal team.

• Assist in RFP packages from subcontractors.

Estimation

• Tracking of estimates/jobs.

• Jobs over $500,000.00

• Active jobs

• Fixture/Per Sq Ft Cost

Subcontract Management

• Pre-Qualification of Subcontractors with Certificates of Insurances, W-9.

• Management of Certificates of Insurance for Subcontractors.

• Award Subcontractors Letters of Intents.

• Developing and negotiating subcontract agreements.

• Managing subcontractor and onboarding processes.

• Managing change orders and modifications to subcontractors purchase orders.

• Ensuring compliance with all applicable regulations and contract requirements.

• Using HelloSign for execution of subcontracts.

• Maintaining accurate records of all subcontract documentation.

• Assisting accounting with lien waiver process with subcontractors