Event Assistants

TED is on a mission to discover and spread ideas that spark imagination, embrace possibility and catalyze impact. Our organization is devoted to curiosity, reason, wonder and the pursuit of knowledge — without an agenda. We welcome people from every discipline and culture who seek a deeper understanding of the world and connection with others, and we invite everyone to engage with ideas and activate them in your community.

Event Assistants - TEDNext 2025, Atlanta, GA

These are short-term, temporary contract roles for in-person, onsite support at the TEDNext 2025 in Atlanta, GA, taking place at The Signia by Hilton.

Event orientation and onsite work will take place between November 6, 2025 and November 11, 2025. Successful candidates are responsible for any travel, accommodation, and meal costs.

TEDNext’s focus is on asking bigger questions about your life, your work, and the world. TEDNext is a space for attendees to step outside their routine, reimagine their direction and move forward with purpose.

We have a variety of on-site positions available including:

FRONT OF HOUSE

• General Event Assistants
• Info Hub Support Representatives
• Check-in Representatives
• Theater Ushers

BACK OF HOUSE

• Operations and Logistics Assistants

All roles will assist the Event Production team in producing multiple aspects of the TEDNext experience, so we’re looking for people who are comfortable assisting guests with discretion and tact, actively listening to requests and taking the temperature of a situation before reacting. We want people who are proactive and resourceful, able to think critically. 

On-site roles can involve walking and standing for long periods and being able to assist in some physical work and heavy lifting of up to 50 lbs.

Potential Responsibilities (role dependent) 

• Welcome and support attendees to help them feel oriented, included and comfortable
• Represent and exemplify TED’s service ethos - warm, inclusive, welcoming
• Interact with high-profile guests and manage stressful or time-sensitive situations with calm discretion
• Work with the TED team to execute a pre-set program production schedule 
• Accurately interpret and follow floor plans, room layouts, one-sheets and running orders for session setup, paying attention to the smallest details
• Wayfinding and assisting attendees with directions and local city recommendations 
• Set up and tear down events or spaces, moving, packing, building and disassembling furniture and decor
• Take accurate debrief notes of the event as required, and escalate any questions or concerns to the Event Production team 
• Use mobile devices or tablets to take attendance using TED software programs

• Previous customer service and/or hospitality experience
• Tech-savvy with a functional understanding of laptops, tablets, and cell phones 
• Previous event production or tourism management experience
• Able to work well under little supervision, with excellent time management skills
• Strong interpersonal and communication skills
• Proactive and resourceful
• Critical thinking and problem-solving skills
• Organized and detail-oriented
• Calm, kind and discreet
• Fluent in English
• Able to stand for long periods, participate in physical work, and perform heavy lifting up to 50 lbs

TED Conferences LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite all qualified candidates to apply online with their resume and cover letter.