Event Collateral Coordinator

Description

The IRONMAN Group operates a global portfolio of events that includes the IRONMAN® Triathlon Series, the IRONMAN® 70.3® Triathlon Series, 5150™ Triathlon Series, the Rock ‘n’ Roll® Running Series, IRONKIDS®, World Triathlon Championship Series, Epic Series™ mountain bike races including the Absa Cape Epic®, road cycling events including UTMB®, and other multisport races.

The IRONMAN Group is the largest operator of mass participation sports in the world and provides more than a million participants annually with the benefits of endurance sports through the company’s vast offerings. Since the inception of the iconic IRONMAN® brand and its first event in 1978, athletes have proven that ANYTHING IS POSSIBLE® by crossing finish lines around the world. Beginning as a single race, The IRONMAN Group has grown to become a global sensation with hundreds of events across 55+ countries. For more information about The IRONMAN Group visit: www.ironman.com. 

Event Collateral

• Manage collateral calendar to ensure all production deadlines are met for all brands i/e IRONMAN, UTMB and Rock ‘n’ Roll
• Responsible for designing and building out all event collateral, including but not limited to Spectator Guides, regional Traffic Impact Notices, Community notices, Final Information, Event Posters, Athlete Guides, and Event Schedules
• Work directly with Race Directors and Athlete Services team to ensure accuracy in all event Athlete Guides, making any necessary updates as they occur
• Oversee the editorial process for all Event Schedules and Athlete Guides
• Work directly with the Athlete Development team to ensure the Tri Club and IRONKIDS program details are included in necessary collateral
• Work directly with the IRONMAN Foundation and Account Managers to ensure charity and partner inclusions are incorporated into Athlete Guides
• Manage collateral timeline and ad placement with the sales team
• Manage the posting of all event collateral to event sites
• Promote collateral on social media
• Work directly with an appropriate vendor to ensure on-time production and delivery of all event collateral

Information Services Design

• The responsibility of select collateral pieces will be shared amongst the Information/Athlete Services team
• Assist with website design and editing
• Assist with website design and editing
• Assist with VIP collateral 

Athlete Services/ VIP Event Assist

• Event Assist is responsible for traveling to designated events and assisting Athlete Services Team Lead on all tasks and duties during event week.

Banquets Assist-subject to change

• Banquet Assist is responsible for traveling to designated events to execute banquet planning on-site

Community Relations-subject to change

• Work directly with the community relations coordinator to ensure all community related collateral is created and sent out.

Requirements

Position Requirements

• College Degree
• Strong attention to detail
• High degree of organization
• Ability to travel (approximately 10-12 weeks) per season
• Ability to work under tight deadlines
• Ability to work well with a team and adjust to changing scenarios quickly and effectively
• Exceptional written and verbal communication skills
• Proficiency in Microsoft Office
• Proficiency in Adobe InDesign
• Ability to lift 25-30 pounds
• Strong Editorial Skills
• Reports to Athlete Services Manager

Work Environment:

Office Environment is an open floor plan with little privacy.

• Average weekly workload is between 40-60 hours, but may commonly require long hours including evening and/or weekend hours throughout the year.
• When at an event, employees may be exposed to adverse weather conditions and long on-site hours
• When traveling to an event employees will share hotel rooms, flights, taxis and rental cars

The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and are a reasonable representation of its activities.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.