Event Coordinator

Landscapes Golf Management and Pinecrest Golf Course are seeking an Event Coordinator!  The successful candidate will be responsible for planning, organizing, and executing events at our golf course. If you are a person who loves a fun environment and takes pride in providing exceptional service this is the job for you.  Apply today!

To learn more about Pinecrest Golf Course visit www.pinecresthuntley.com 

JOB SUMMARY

Works with members and guests to plan, coordinate and execute events as requested and agreed upon.

ESSENTIAL JOB FUNCTIONS

The essential functions include, but are not limited to the following:

1. Markets and manages event planning for the course, works with members to secure agreements and coordinates activities associated with non-golf events including banquets, meetings and other social events.
2. Creates and maintains internal and external event calendars.
3. Ensures all agreements, paperwork and reporting associated with course events is properly completed, distributed to the appropriate departments and maintained.
4. Maintains accurate and up-to-date record of event bookings on appropriate tracking system; assists with booking outside events in the absence of the appropriate department head and provides information about all such bookings to the department head in a timely manner.
5. Coordinates event billing and ensures payment is prompt and accurate.
6. May make calls to hosts of upcoming events at intervals of two months, one month, two weeks, one week and three days prior to the event at the request of the General Manager or appropriate department head; informs department heads of any relevant event details learned during such calls.
7. Communicates event needs to other departments and coordinates needs.
8. Attends Responsible Alcohol and Tobacco Service training and adheres to the Responsible Alcohol and Tobacco Service policy.
9. Creates signs to promote upcoming member and non-member events consistent with the marketing plan and image of the club.
10. Attends, hosts, guides and coordinates member events and activities.
11. Oversees execution of events and ensures costs fall within budget and cost analysis.
12. Arranges set up and breakdown of the events and coordinates timing of activities.
13. Follows up with members after events are complete to ensure customer satisfaction.
14. Works events.
15. Attends and actively participates in regularly scheduled staff meetings and job relevant company zoom calls.
16. Demonstrates continuous effort to improve operations, decrease turnaround time, streamline work processes and work cooperatively and jointly to provide quality customer service.
17. Demonstrates a commitment to the work and success of the club and the Company by being service- and solution-oriented, having positive interactions with all club staff and members/guests, and meeting established quality, service and safety expectations.
18. Performs additional assignments per the direction of club or Company managers.
19. Regular and punctual attendance on site for all scheduled shifts is required.

KNOWLEDGE, SKILLS AND ABILITIES

The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

1. Working knowledge in event planning including proper time management, stress tolerance, dependability and problem solving.
2. Ability to provide high level of customer service with attention to detail. Able to plan and coordinate events that provide quality experiences to members/guests.
3. Ability to negotiate, organize, delegate, and prioritize work under pressure.
4. Understanding of safe food handling procedures and process. Able to direct and maintain a safe and secure environment and operation.   
5. Proficient with MS Word, Excel, Outlook, and other database programs.   
6. Excellent written and verbal communication skills.

EDUCATION AND EXPERIENCE

1. High School Diploma or GED required
2. One year of previous experience in event planning, Food and Beverage operations or related experience.   
3. Previous CRM experience preferred.

PHYSICAL REQUIREMENTS

• Seeing and hearing: read documents, computer screen, answer phones, communicate in person 75-100%
• Standing and walking 25-50%
• Climbing, stooping, squatting and kneeling 0-24%
• Dexterity: utilizing phone, typing, writing and driving 50-100%
• Lift in excess of 25 pounds 0-24%

This is a full time job with a full benefits package offered including:

• Health Insurance
• Dental/Vision Insurance
• Short Term & Long Term Disability
• Life Insurance Options
• 401(k) with company match

Note: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. This job description may be changed or updated at any time without notice.