Event Coordinator

Job Title: Event Coordinator

Monthly Pay: $4,299 - $5,802 USD per month

Summary:

Working with a project management tool such as Trello and a scheduling and calendar tool such as Microsoft Outlook, the Event Coordinator organizes virtual events from initial requests through final follow-up. The role sits within the project management team and works under a project manager who guides priorities and reviews progress. It works with event owners, presenters, vendors, and internal colleagues to keep plans clear and participants informed. This fully remote, work from home position is based in Minnesota, United States, and supports organized events through desk-based coordination. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Receive event requests through email and the shared project queue, clarify objectives and intended audiences, and record requested dates, owners, and expected deliverables.
• Build event timelines and task lists, assign agreed owners, identify dependencies, and keep milestones current as planning decisions are confirmed.
• Coordinate presenter availability, planning meetings, rehearsal sessions, and virtual event calendars, checking invitations for correct times, links, and participant information before distribution.
• Maintain attendee registration lists, verify submitted details for completeness, and organize participant questions so event owners can provide accurate answers.
• Track approved expense estimates and vendor updates using a spreadsheets and data entry tool such as Microsoft Excel, flagging differences for project manager review.
• Coordinate approved agendas, presenter materials, and attendee instructions, ensuring the latest versions reach the right people without creating presentation content.
• Follow up with presenters, vendors, and internal task owners before deadlines; escalate missing inputs, conflicting requirements, or likely delays to the project manager.
• Organize remote readiness checks, confirm session responsibilities, and route platform questions to the designated technical support contact rather than attempting unsupported changes.
• Monitor virtual event schedules, relay timing changes to participants and presenters, and log unresolved questions for assigned owners to address afterward.
• Complete event closeout by tracking outstanding actions and participant feedback; quality is judged through accurate schedules, timely turnaround, complete notes, and consistent follow-up.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of event coordination, project support, or virtual meeting administration experience preferred.
• Familiarity with event planning stages, presenter coordination, attendee registration, and the practical requirements of organizing virtual sessions.
• Working knowledge of project management tools, shared calendars, and spreadsheets for tracking tasks, deadlines, attendance details, and approved expense estimates.
• Clear written and verbal communication for explaining event instructions, confirming arrangements, and raising questions with presenters and colleagues.
• Ability to maintain accurate event plans, prioritize overlapping deadlines, and recognize when an issue needs the project manager's direction.
• A reliable computer, high-speed internet, and a quiet private workspace suitable for confidential conversations and focused remote coordination.
• Availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote work from home in Minnesota, with responsibilities performed through online coordination and desk-based event support.
• Structured onboarding and training on the named project management, scheduling, and spreadsheet systems, including established event workflows.
• Regular check-ins with the team lead to review priorities, discuss obstacles, and receive practical feedback.
• Opportunities to build event planning, project coordination, presenter communication, and virtual event delivery skills through everyday assignments.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.