Event Coordinator - Pope John Paul II High School

Event Coordinator

Pope John Paul II High School

Position: Part-time
Salary Range: Hourly- based on experience

Position Summary
Pope John Paul II High School is seeking a highly organized and enthusiastic Event Coordinator to
plan, manage, and execute the school's major fundraising events. This role is responsible for the
organization, execution, and sponsorship development for two signature fundraisers-the Annual Gala
and Crawfish Cook-Off-as well as oversight of additional school-sponsored events throughout the
year.

Key Responsibilities:

Major Fundraising Events

● Plan, organize, and execute the Annual Gala and Crawfish Cook-Off from concept through
completion
● Develop timelines, budgets, and event plans to ensure successful execution
● Secure sponsorships, donors, and in-kind contributions for each event
● Coordinate vendors, volunteers, committees, and event logistics
● Work closely with the Advancement Director to meet fundraising goals

Sponsorship Engagement

● Create sponsorship packages and manage sponsor recognition
● Maintain clear communication with sponsors before, during, and after events

Additional School Events

● Oversee and support additional school-sponsored events throughout the academic year
● Collaborate with faculty, staff, and parent groups to ensure events align with school
standards and mission

Administrative & Collaboration

● Track event budgets, sponsorship commitments, and timelines
● Assist with marketing and promotion of events in coordination with the Advancement teams
● Provide post-event reporting, including financial outcomes and recommendations for
improvement

Qualifications

● Bachelor's degree preferred (or equivalent experience)
● 2+ years of event planning, fundraising, or nonprofit experience preferred
● Strong organizational, communication, and project management skills
● Ability to secure sponsorships and build relationships with community partners
● Comfortable working occasional evenings and weekends
● Self-motivated, detail-oriented, and able to manage multiple projects simultaneously
● Supportive of the mission and values of Catholic education

Please send resumes to:

Megan Haggerty, Director of Advancement, [email protected]