Event Manager

About Visit Seattle

Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community. 

About the Role

This position will plan and organize internal Visit Seattle and external customer-facing events to support our mission of responsibly growing the visitor economy. These include, but are not limited to, convention and industry tradeshow logistics, sales events and missions and other events as assigned. This position will also advise and be the internal event resource for other Visit Seattle departmental events. This includes guidance on processes, knowledge, and compliance for laws and/ or permitting, licensing requirements at event locations in or out of Seattle, as well as ensuring synergy with other events taking place or previously executed.

Overall responsibilities include timeline management for future planning, liaison working between departments collaborating on events, management of registration (for some events), speaker or event representative management, post-event reporting, and budget management. Ability to remain calm under pressure and adapt quickly in a client-facing environment is essential.

 What You’ll Do

• Understand and achieve the goals of each event based on internal stakeholders’ needs.


• Manage necessary timelines, delivering excellent service and always aligned with the organization's brand. Hold internal team members and vendors accountable to fulfill deadlines.


• Oversee selection, negotiations, procurement, and service needs for venue, hotel, catering, A/V, and rental needs for events, as applicable. Always conscientious about budget spend and maximizing the use of Visit Seattle members whenever possible.


• Work with all internal Visit Seattle departments for fulfillment of content and program needs.


• Ensuring needs are known and considered as part of scope of work, to include marketing materials (save–the-date to follow-up surveys), members or sponsor deliverables, and stakeholder engagement needs.


• Assist with maintaining storage of event inventory.


• On-site Manager of assigned events, overseeing vendors and all event details.


• Cross functional coordination between departments.


• Attend membership events and occasional after-hours external functions as needed.


• Contribute to a positive, productive, safe, respectful, professional work environment and culture.

Qualifications

• Minimum 4 years of professional experience in event operations, coordination, or management.


• Demonstrated track record or delivering high quality events with exceptional customer service standards to both internal and external stakeholders.


• Exceptional detail orientation, as well as high level mindfulness.


• Resourceful, creative, and energized about creating engaging events.


• Hospitality industry experience preferred.


• Knowledge of current trends in events preferred (ex: food & beverage, decor).


• Audio-visual knowledge


• Proven ability to multitask and seamlessly shift priorities while managing concurrent events.


• Ability to work with a variety of management styles and personalities.


• Demonstrated ability to work independently, manage multiple priorities, and adapt to changing or unexpected situations.


• Demonstrated professionalism, flexibility and ability to maintain a positive attitude and high level of productivity in fast-paced or high-pressure environments.

• Advanced proficiency in Microsoft Office 365 products, with experience using CRM platforms and project management programs.


• Ability and willingness to travel as required based on business needs.


• Ability to lift and/or move up to 30lbs.

What We Offer

Visit Seattle offers a competitive salary and comprehensive benefits package, along with a positive, purpose-driven workplace culture. Our culture is guided by our values of Inclusion, Impact, Commitment, and Excellence. We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel. 

Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.


• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.


• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).


• You'll be reimbursed for monthly cell phone expenses.


• You'll receive 401(k) with up to a 5% organization match.


• Base salary range: $80,000 to $95,000 with an annual incentive up to 8%. Compensation decisions are based on experience and scope of responsibility. 

Our Commitment to Equity

We are proud to be an equal opportunity employer and deeply committed to building a diverse, inclusive, and equitable workplace. We believe that diversity makes us stronger, more innovative, and better equipped to serve our communities. We welcome and encourage applicants from all backgrounds and identities.

We do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, or expression (including transgender status), sexual orientation, pregnancy, marital status, military service or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state, or local laws and ordinances. sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status or military service. 

Visit Seattle strives to create a meaningful interview experience for candidates. If you need accommodation for a disability or for any other reason during the hiring process, please let us know.