Event Manager

Title: Event Manager 

Reports to: Director of Event Management
Status: Full-Time, Temporary
Duration: 6 months, September 2026 – March 2027

Location: Spokane, WA

Overview

Spokane Sports strengthens our community through the power of sports. As a 501(c)(3) nonprofit, we create, bid on, and host impactful sporting events that drive economic growth, inspire connection, and elevate Spokane as a premier sports destination. Guided by our core values of People-First, Innovation, Authenticity, Integrity, and Community Impact, we deliver exceptional experiences for athletes, fans, and partners alike.

We are looking to hire a Temporary Event Manager to join our Event Management team in support of the Cross Country and Indoor Track & Field seasons. This role will support the planning, logistics and delivery of Spokane Sports events to ensure events run smoothly, partners are supported, and participants have a world-class experience.

Seasonal Focus

• Cross Country: September 2026 – November 2026


• Indoor Track & Field: December 2026 – March 2027
  

Essential Duties & Responsibilities

• Act as the personnel coordinator for cross country and indoor track & field events, including support for event staffing needs.


• Coordinate pre-season event logistics. This includes volunteer recruitment efforts, transportation planning, official documentation and records management, medical logistics scheduling, and maintaining accurate official assignment records.


• Coordinate volunteer groups to ensure adequate event staffing throughout the cross country and indoor track & field season.


• During event weeks, serve as the primary point of contact for event personnel by communicating final schedules, meet information, arrival times, parking instructions, and other logistical details.


• Coordinate volunteer assignments and ensure officials are entered into event check-in and payment systems prior to each event.


• Following each event, submit invoices for processing, payment requests and send thank you follow ups.


• Assist the Director of Event Management with scheduling and further operational plans.

Knowledge, Skills & Abilities

• Highly organized and detail-oriented, capable of successfully managing multiple priorities in a fast-paced event environment.


• Excellent verbal and written communication skills, with the ability to communicate clearly, professionally, and accurately with event partners and staff.


• Proactive and solutions-oriented, anticipating operational needs and identifying potential issues before they arise.


• Technical understanding of event operations, logistics, and participant experience.


• Commitment to teams' mission and values with a collaborative, solutions-focused mindset.

Education & Experience

• Bachelor’s degree in Sport Management, Event Management, or related field, or equivalent combination of education and experience.


• 2–5 years of experience in event delivery, management, or operations.


• Experience working with volunteers, contractors, and sport governing bodies preferred.


• Track & field or cross country experience is a nice to have.

Working Conditions / Physical Requirements

• Standard office environment with time spent onsite at events.


• Frequent evening and weekend work required during event seasons.


• Ability to travel locally to support event delivery.


• Must be able to lift and carry up to 50 lbs and actively participate in event setup and breakdown.


• Weekly commitment of 40 hours per week.


• Ability to stand for extended periods during event days.