Event Manager| Donald L Tucker Civic Center

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Overview

Reporting to the Director of Events, the Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event and event settlement. In addition to advancing assigned events, this position will also be responsible for scheduling & supervision of part time event staff and for assisting in development and implementation of all event department policies, programs and procedures.

This role will pay a salary of $45,000 to $53,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

job expires 6/28/2024
Responsibilities
Manage all aspects of events that are assigned by Director of Events
Thoroughly describe the venue's services and outline how the services are coordinated to clients
Advise and make recommendations based on the client's desires and be able to work within budget restraints
Design set up diagrams in AutoCAD program based off event needs for approval by the client
Work with the operations department to ensure all events are set up to the client's specifications and that all fire codes and safety regulations are being followed
Communicate with Director of Food and Beverage, Chefs and Catering Manager on needs of each event
Schedule and work with IATSE labor, when needed, for arena shows
Create and distribute detailed event data sheets prior to every assigned event
Update event estimates, as needed, to send to the client and complete a final settlement upon completion of each event
Have the ability to problem solve, make quick decisions and delegate responsibility while remaining professional and pleasant in the midst of stressful situations.
Provide leadership for event personnel
Serve as manager on duty as scheduled
Responsible for the hiring, terminating, performance evaluations, scheduling, training and development of approximately 20 part time event staff
Responsible for gathering staffing reports, tracking PT staff hours, and approving time for part-time staff.
Responsible for developing and updating the departmental policies and procedures manual for the events department
Other duties as assigned

Qualifications
Experience coordinating banquets, tradeshows, conferences, meetings and/or weddings preferred
Minimum of 2-5 years of experience working in a public assembly facility including supervisory responsibility
Bachelor's degree from an accredited college or university with major course work in facility management, hospitality management, business management, or another related field preferred
Communicate clearly and concisely in the English language, both orally and in writing is required
Work a flexible schedule including long days, late nights, early mornings, weekends and holidays
Must possess strong organizational skills, attention to detail and the ability to function and meet strict deadlines in a fast-paced environment
Must demonstrate a positive, professional and customer-focused attitude
Ability to stand and walk for long periods of time
Must have computer skills in Microsoft Office applications and word processing, spreadsheets, presentations and internet software
Knowledge of AutoCAD is preferred
Knowledge of crowd management and control techniques, customer service practices, principles or supervision and training, fire and public safety regulations, and A/V equipment and electronic systems

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