Event Planning Coordinator

The coordinator will play a key role in planning and executing events, managing guest and member communications, supporting digital content, and ensuring seamless event experiences from planning through execution.

Gracie’s Farm

• Assist with logistical coordination of farm dinners and special events


• Assist with guest communication, including invitations, confirmations, and follow-ups


• Create and maintain seating charts and guest lists


• Coordinate dietary restrictions and special guest needs


• Work with banquet teams and vendors on event execution


• Coordinate rentals as needed (tables, chairs, equipment, etc.)


• Support day-of event logistics and on-site coordination


• Assist in planning and execution of beer nights, movie nights, and pop-up events

The Sporting Club

• Coordinate and manage member events from planning to execution


• Work closely with banquets and events teams to reserve venues and coordinate food and beverage


• Create event invitations and email communications for members


• Manage event RSVPs and maintain accurate guest lists


• Respond to member inquiries related to events and attendance


• Ensure clear, timely communication with members before and after events

Qualifications:

• 1–3 years of experience in event planning, hospitality, communications, or a related field preferred


• Strong organizational skills and attention to detail


• Excellent written and verbal communication skills


•  Ability to manage multiple projects and deadlines simultaneously


• Comfortable working with email platforms, spreadsheets, and basic website updates


• Social media familiarity (Instagram preferred)


• Professional, friendly demeanor when interacting with guests and members \


• Ability to work evenings and occasional weekends for events