Event Support Specialist

Description

Position Responsibilities:

Event Support & Coordination- Assist the Venue Manager in coordinating event details, oversee event set-up, on-site logistics.

Client Assistance- Support clients with questions, updates, and changes leading to the event.

Administrative Support- Maintain records of events, contracts, proposals, timelines, and client communications, managing venue scheduling and availability, keeping the calendar up-to-date.

Training and Team Support: Provide comprehensive training for new team members to ensure they understand company standards, policies, and procedures. Offer ongoing development opportunities for staff to enhance skills and performance.

Vendor Coordination- Liaise with external vendors, florists, decorators, audiovisual teams, and others.

Ancillary Duties: reporting, budgeting, and record-keeping, assist with marketing initiatives, site tours and promotional events, to showcase the venues.

Requirements

Must have skills:

• Flexibility to meet the scheduling needs that arise. 

• Willingness to participate in client meetings, industry events, and promotional activities including traveling as part of your professional development. 

• Ability to work independently and as part of a team in a fast-paced, dynamic environment.

• Highly organized with the focus on being detail oriented 

• Venue planning

• Wedding and event planning in the hospitality industry

• 2 years’ experience with large events such as: conventions, venues, corporate events, gala’s

• Reliable transportation

• Open availability: Days, Night’s, and weekends when needed especially during the busy season.