Events & Development Manager

Description

Job Title: Events & Development Manager

Salary: Competitive Pay

Benefits: Benefits’ package includes Medical, Dental, Vision, 401k Plan, and more.

Hours: 40 hours per week; creative professional-exempt employee 

Reports to: Vice President of Donor Stewardship

Location: 3361 S Jenkins Rd. Fort Pierce, FL 34981

1. Position Summary

Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE! 

The Special Events Manager is responsible for planning and executing high-impact events that drive fundraising revenue, deepen donor and community relationships, and elevate the visibility of Boys & Girls Clubs of St. Lucie County. This role blends creativity and logistics, overseeing a wide range of internal and external events while collaborating across departments to deliver exceptional experiences that advance our mission.

2. duties and responsibilities

Event Planning & Management

· Lead all aspects of event planning including budgeting, timelines, logistics, and execution.

· Serve as the primary point of contact for vendors, venues, and event partners.

· Coordinate design, production, and distribution of event collateral with the Communications team.

· Manage event set-up, staffing, run-of-show, and teardown.

· Use OneCause to manage event registration, ticketing, auction items, attendee communications, and real-time reporting.

Internal & Community Events

· Partner with operations, kitchen staff, and site teams to coordinate logistics for in-Club events such as Community Power Lunches and open houses.

· Support and manage logistics for facility rentals and community event partnerships.

· Work cross-functionally to ensure alignment between events, Club programming, and organizational goals.

Fundraising & Donor Engagement

· Develop and manage a strategic calendar of fundraising and stewardship events (e.g., galas, donor receptions, third-party fundraisers).

· Secure event sponsorships, in-kind donations, and auction items.

· Collaborate with the development team to cultivate and steward donors through events.

· Prepare post-event reports and impact summaries for sponsors and donors.

· Oversee post-event data entry and ensure donor information is accurately captured in the donor database (CRM).

· Monitor data quality and collaborate with the Donor Stewardship team to maintain clean and up-to-date records.

OTHER duties & responsibilities

· Designs reports upon request on event impact, funds raised, and related topics.

· Plan, oversee, and lead Special Events Committee Meetings

· Occasional nights & weekends required 

· Actively participate in BGCA trainings, internal trainings, and All Staff meetings

· Completes any additional assignments as requested 

· Recruit, coordinate, and manage event staff and volunteers, ensure they have the necessary resources to do their jobs effectively, and oversee team throughout event

· May oversee a part-time Resource Development Assistant, responsible for producing and distributing donor correspondence, including thank-you letters

3. QUALIFICATIONS

BACKGROUND SCREENING

· Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.

· Must pass pre-employment drug test 

Certifications 

· None specified

EDUCATION / EXPERIENCE 

· Bachelor’s degree from an accredited college or university preferred in a related field (preferably Marketing, Public or Community Relations, Event Planning)

· A minimum of three years’ work experience in a non-profit agency setting, specifically in the fundraising field, sales/marketing, or equivalent experience

4. SKILLS/KNOWLEDGE

• Must have a positive work ethic, attention to detail, strong initiative, and be reliable

• Ability to work independently without supervision, and with a team or board members 

• Adjust direction and priorities within a fast-paced and multi-faceted work environment 

• Proven ability to manage multiple priorities; strong organization, detail, and process management orientation

• Working knowledge of office equipment

• Strong proficiency with computers, desktop publishing, database entry, and full Microsoft Office suite, email, and internet 

• Ability to read, analyze, and interpret data and information and apply appropriate judgment

• Ability to handle confidential information with discretion; High level of professionalism and diplomatic etiquette 

• Above average interpersonal skills; ability to work with and through people at all levels to accomplish goals

• Must be a self-starter and demonstrate an ability to learn quickly

• Passion for providing extraordinary customer service; company brand ambassador 

• Experience managing client and vendor relationships

• Experience project manager with excellent follow-through skills

• Experience with CRM systems (e.g., Salesforce, DonorPerfect, or similar); ability to manage donor data with accuracy and confidentiality.

Travel

Some travel may be required for training and/or other business purposes.  

5. Working conditions

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing business demands. General office conditions are the standard work environment (standing, sitting, and walking Boys & Girls Clubs of St. Lucie County is an equal opportunity employer and a smoke, drug, and alcohol-free workplace

6. Physical demands: 

• The usual and customary methods of performing the job’s functions      require the following demands: some lifting, carrying, pushing and/or      pulling, stooping/kneeling, reaching with hands and arms, and finger      dexterity. 
• This position requires extended talking, listening, sitting, walking,      and standing; computer viewing, and keyboard entry. Regularly lifting up      to 25 pounds. 
• Daily operation of personal motor vehicle relevant to carrying out job      duties is required for this position. 
• Ability to think strategically and ability to sit for more than four      hours per day.

7. OTHER

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time with or without notice.