Events & Industry Relationships Manager (Sarasota/Hybrid) - 03112016

Role Overview

PropLogix participates in more than 30 industry events each year and hosts customer events across the country.

The Events & Industry Relationships Manager is responsible for planning, coordinating, and executing these programs to ensure PropLogix maintains a strong and professional presence in the market. While the role is largely remote, we do need support for working locally to manage our swag items, sending client gifts, and traveling occasionally to key events.

This role combines event logistics, partner coordination, and relationship-driven marketing. Success in this role means events run smoothly, partners enjoy working with us, and customers leave with a positive impression of the PropLogix brand.

We are looking for someone who enjoys staying organized, thrives in fast-paced environments, and takes pride in seeing well-planned events come to life.

Key Responsibilities

Industry Conferences & Trade Shows

Coordinate PropLogix participation in conferences and trade shows nationwide.

Responsibilities include:

• Maintain the annual calendar of industry conferences and trade shows
• Coordinate sponsorship agreements and event registrations
• Manage booth logistics, materials, shipping, and setup requirements
• Track event budgets, invoices, and sponsorship costs
• Coordinate with sales teams attending events to support customer engagement
• Attend select events to support logistics and capture photos or videos for marketing

PropLogix Hosted Events

Plan and execute events hosted by PropLogix for customers, partners, and prospects.

Examples may include:

• customer appreciation events
• partner events
• industry meetups
• small educational or networking events

Responsibilities include:

• venue and vendor coordination
• guest invitations and attendance tracking
• event logistics and setup
• coordinating with internal teams to ensure smooth execution

Customer Gifting & Relationship Programs

Support customer relationship initiatives that help strengthen long-term partnerships.

Responsibilities include:

• Manage inventory of swag, print materials, and event collateral
• Coordinate customer gifting programs and quarterly campaigns
• Assemble gifting packages for sales teams to distribute to key customers
• Support special recognition initiatives for high-value clients

Event Operations & Organization

Maintain the systems and organization required to keep events running smoothly.

Responsibilities include:

• Maintain event timelines and planning checklists
• Coordinate vendors and manage invoices
• Track event performance and gather feedback
• Maintain inventory of event materials and supplies

What Success Looks Like

PropLogix provides lien searches, municipal data, and real estate transaction services relied on by title agents, underwriters, and real estate professionals nationwide. We operate in a relationship-driven industry where trust, reputation, and education play a critical role in how business gets done.

Marketing at PropLogix exists to support sales conversations, strengthen industry relationships, and position the company as a trusted resource in the markets we serve.

Success in this role means:

• Events are organized, professional, and run smoothly
• PropLogix maintains a strong presence across the industry event calendar
• Customers and partners enjoy working with our team
• Sales teams feel supported at conferences and customer events
• Event programs strengthen relationships with customers and partners

• 3+ years of experience coordinating conferences, trade shows, or professional events
• Highly organized with strong attention to detail
• Ability to manage multiple projects and timelines simultaneously
• Strong sense of ownership and follow-through
• Comfortable building relationships with customers, partners, and vendors
• Strong communication skills and ability to coordinate across teams
• Ability to assist with hands-on event logistics when needed (including lifting event materials up to 40 lbs)
• The ability to travel up to 5% of the time or to at least 3-4 shows/conferences a year, some out of state

Nice to haves:

• Familiarity with HubSpot or similar CRM systems
• Experience working in B2B industries, associations, or professional services
• Experience coordinating sponsorships or industry partnerships

Who thrives in this role:

This role is ideal for someone who:

• enjoys organizing events and bringing ideas to life
• takes pride in keeping projects on track
• enjoys meeting new people and building relationships
• stays calm and resourceful when plans change
• balances creativity with strong execution

Insurance

• Multiple health, dental & vision insurance plans to choose from
• Employer-paid Life insurance, optional voluntary life for spouse, children, family
• Employer-paid Short-term disability insurance
• Other voluntary options include: LTD, AD&D, Critical Illness, Whole Life and other supplemental plans
• Maternity and Paternity leave
• Employee Assistance Program

Financial

• 401(k) match program
• Dell equipment discount program
• This role is Exempt and not eligible for overtime. The starting annual salary is $60,000.
• Save on gas - majority of the time is working remotely from the comfort of your own home

Vacation

• Flexible PTO
• 8 paid holidays

Personal Development

• Job shadowing program
• Access to free continuing education through our LMS

Equal Employment:
It is the established policy of the Company, to provide equal employment opportunities to all qualified persons and to administer all aspects and conditions of employment without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical or mental disability, medical condition, marital status, ethnicity, genetics, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.
E-Verify Employer: PropLogix participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Notice to external Recruiters and Recruitment Agencies:

PropLogix does not accept unsolicited headhunter and agency resumes. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to any employee. PropLogix and any of our subsidiaries will not pay fees to any third-party agency or company.