Events and Marketing Specialist

Salary :

$64,494.96 - $96,744.96 Annually

Location :

Fife, WA

Job Type:

Full-Time, Regular

Job Number:

2024-00017

Department:

Parks, Recreation & Aquatics

Opening Date:

04/24/2024

Closing Date:

5/13/2024 11:59 PM Pacific

POSITION DESCRIPTION

Under the general direction of the Assistant Parks, Recreation and Aquatics Director, develop, coordinate, implement, and evaluate a comprehensive events and marketing program. This position will also assist the team with program oversight, special projects, communications, marketing, advertising, design and public relations work for the city. Incumbent needs to be able to work flexible schedules including some evenings and weekends.
ESSENTIAL DUTIES

Administer a comprehensive events and facility rental program to meet the needs, interests and abilities of the Fife community. Creation and management of social media content and other marketing materials.

Create and implement the marketing objectives of the Department.

Oversee contracts for all rentals and facility use.

Function as lead worker over Recreation Assistant staff and volunteers; assist with scheduling and training staff as needed.

Assist in conducting informational meetings with staff to communicate policies, procedures, rules and regulations.

Assist in the scheduling and coordination of facility use and billing. Monitor program participants, implement program policies and procedures, and evaluate program needs and successes. Oversee and market the Community Garden. Promote events, programs and facility rentals Purchase or obtain supplies and equipment. Assist with procurement of outside funding opportunities through grant applications, solicitation of sponsorships and other fundraising activities for event enhancement. Develop effective working relationships with community groups, businesses, local/county/state agencies, and the school district.

Monitor program budgets. Monitor and coordinate expenditures in accordance with established procedures. Meet revenue expectations. Prepare program documents and maintain records and reports related to program implementation, operation, attendance, expenditures, etc. Effectively respond to public inquiries for programs, events and rentals. Pre-planning/coordination and on-site presence at facility trade shows/open houses that market City of Fife rental facilities.

Register participants and customers, utilizing recreation software, for events and programs. Coordinate with appropriate personnel to promote rentals.

Assist with content management for the city website and publications. Works directly with media of all kinds to develop editorial placements to benefit the draw to the community.

OTHER DUTIES:
Perform related duties as assigned.

KNOWLEDGE OF :
Diverse academic, socioeconomic, cultural, physical ability and ethnic backgrounds of the community's citizens. Writing and communication skills, including business English. Current social media practices. Graphic design, advertising design and public relations. Office practices, procedures, use of standard office machines, and related computer software programs as assigned. Computer/word processor data input procedures, photo, and video equipment. Legal and defensive driving practices.

ABILITY TO:
Address the needs of targeted audiences, research, create written content, produce graphic layouts, and coordinate the production of public and employee communications products. Monitor budgets, contracts, records retention. Act in a tactful and diplomatic manner and collaborate on sensitive issues with diverse groups. Establish and maintain effective working relationships with other employees, the media and the public. Maintain confidentiality. Effectively represent the city in presentations to City Council, Commissions and other large groups. Research, collect, compile and objectively analyze data. Plan, coordinate, develop, and implement events and activities for the participation of the City's populations and surrounding service area. Evaluate the effectiveness of programs and modify as needed. Assess and evaluate changing business and economic climate effectively. Take initiative in performance of assigned duties with minimal supervision. Manage time efficiently and effectively through scheduling and prioritizing assigned work program. Work within and contribute to the effectiveness of a team, respecting differences. Maintain acceptable attendance. Develop and build rapport with the public. Plan, schedule and monitor marketing programs effectively. Coordinate activities and cooperate with local school district and community organizations. Monitor program expenditures and revenues. Assist in budget preparation.

Perform CPR and provide basic first aid. Communicate effectively in English both orally and in writing. Maintain records and generate reports. Train and provide work direction to others. Maintain current knowledge of related rules, regulations, requirements and restrictions. Strong ability to work both as a part of team and independently. Strong ability to multi-task and prioritize.

EDUCATION, EXPERIENCE & OTHER REQUIREMENTS

REQUIRED QUALIFICATIONS:
Bachelor's Degree in Recreation, Business, Communications, Public Relations, Marketing, Journalism or closely related field. Minimum three to five years of experience in event management and marketing or a related field, or an equivalent combination of education and work experience. Valid Driver's License. Possession and maintenance of current certifications in CPR, First Aid and AED or the ability to obtain within 6 months of employment.

PREFERRED QUALIFICATIONS:
Experience working in a marketing related position. Experience using Microsoft Office Suite, Adobe Photoshop, InDesign, Acrobat Pro, Canva. Possession and maintenance of current Food Handler's Permit.

ENVIRONMENT:
Primarily indoors in climate-controlled office environment.
Occasional public meetings, events, outdoor environments.
Constant interruptions.

PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
Hearing and speaking to exchange information in person and on the telephone.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching to file materials.
Traveling may be required.
Constant use of sight, hearing, and speech abilities necessary to perform essential functions and to communicate with others.
Constant fine finger manipulation and use of hands and arms in reaching/handling/fingering/grasping while operating office equipment and computers, preparing written documentation, handling paperwork, etc.
Frequent sitting, may be extended at times, while doing desk activities.
Frequent bending/twisting at waist/knees/neck while working at desk, worktable, or moving from sitting to standing position.
Frequent standing in combination with walking (short distances) throughout work shift in office areas.
Occasional lifting/carrying up to 25?pound documents, materials, file boxes, etc. Occasional pushing/pulling force up to 10 pounds opening doors, drawers, and moving materials.
Occasionally required to navigate uneven terrain on field site visits.
Requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment.

Union Status Non-Represented
FLSA Status Exempt
Salary Range Confidential Administrative 1
Last Revised 4-2024

The statements contained herein reflect general details as necessary to describe the principal functions for the job, the level of knowledge, skill and ability typically required and the scope of responsibility, but should not be considered an all inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other functional areas to cover absences or relief, to equalize peak work periods, or to balance the workload.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Class specifications are only intended to represent a descriptive summary of the range of duties and responsibilities associated with specific positions. Therefore, specifications

may not include all

duties performed by individuals within a classification. In addition, specifications are intended to outline the

minimum

qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

NON-REPRESENTED EMPLOYEE BENEFITS SUMMARY
The City of Fife provides excellent medical, dental and vision plans for the whole family; 14 paid holidays, paid leave that increases with years of service; and participation in the Public Employees' Retirement System (PERS).

Medical Coverage : The City offers Regence or Kaiser High Deductible Medical coverage and contributes to a Health Savings Account (HSA) or VEBA for eligible employees and their families. Medical, Dental and Vision premiums are 95% paid by the City for employee and dependents. The HSA/VEBA annual contribution is $2,500 for employees enrolling only themselves in medical and $4,000 for employees enrolling themselves and one or more dependents in medical. This benefit will be paid in accordance with IRS guidelines. The annual contribution will be made on January 25th of each year and will be pro-rated based on start date for new hires. The City also funds a Health Reimbursement Arrangement (HRA) for medical expenses incurred after meeting the plan deductible. Employees will have access to an HRA to cover medical expenses in excess of their deductible in the amount of $3,000 for employee only and $6,000 for family blend per calendar year.

Dental Coverage : Delta Dental with Orthodontia rider or Willamette Dental insurance is provided for eligible employees and their families.

Vision Coverage : VSP with second-pair rider is provided for eligible employees and their eligible dependents.

$400 opt-out : If a non-represented employee has other medical insurance coverage through another provider, they may opt-out of our coverage and receive an additional $400 per month. Dental and vision insurance coverage will continue at no cost to the employee.

Life Insurance Plans : The City provides basic life insurance of $20,000 at no cost for eligible employees. Employees can add additional amounts of life insurance as desired. The City also provides long-term and short-term disability plans for all eligible employees.

Deferred Compensation 457(b) : Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. All employees can pick from MissionSquare (ICMA) or Empower (Edward Jones). City does not pay into program for employee. Employee's option to participate

Retirement : All employees of the City, except members of the Police are included in the Public Employees' Retirement System (PERS). Police Officers are included in the DRS LEOFF2 plan. For more information about DRS including current rates visit: drs.wa.gov

Paid Leave : City employees are entitled to receive paid holidays, sick leave banks, vacation leave and personal holidays depending on the appointment type. Regular full time employees earn 8 hours of sick leave each month and earn vacation leave starting at 12 day per year in the first year of service and increases with additional years of service.

Vacation Benefit : Accrual rate is eight (8) hours per month for the first year, plus one additional eight (8) hours per year thereafter, up to a maximum accrual of two hundred forty (240) hours per year. Annual carry-over (not to exceed) two years' equivalent amount of current accrual rate, as of each January 1. Accrued vacation not used at termination, paid at full rate.

Sick Leave:

Eight (8) hours per month up to a maximum of 1600 hours. Accrued sick leave not used at termination, paid at the following rate:
1st 50 days = 25%
2nd 50 days = 50%
3rd 50 days = 75%
4th 50 days = 100%
Payment can be made to the employee's VEBA account. There will be no further consideration given for over two hundred (200) days.

Holidays:

Fourteen (14) days per year as follows:

New Year's Day

Martin Luther King Jr. Day

President's Day

Memorial Day

Juneteenth

July 4th

Labor Day

Veterans' Day

Thanksgiving Day

Native American Heritage Day

Day before Christmas

Christmas Day

Floating Holiday -two (2)

Longevity Pay:

Longevity is 3% of the base wage, starting with the 1st day of the 5th year of full-time employment. An additional 3% will start with the 10th year of employment. Based on total years of service with the City, not in-position years.

Salary Increases : Based on satisfactory performance employees may be eligible for merit increases as determined by the City Manager.

Comp-Time : 1 ½ time off - hourly employees only (not eligible for exempt employees)

Overtime : 1 ½ pay - hourly employees only (not eligible for exempt employees)

Funeral Leave : Up to 3 days with pay (see Personnel Manual for approved uses).

Travel Reimbursement : Current IRS approved amount per mile will be reimbursed while on official City business, using employee's personal vehicle. Special documentation and reimbursement form required to be submitted.

Schooling/Training:

Requires approval by the City Manager/Department Head or his/her designated representative prior to commitment. Up to 100% payment or reimbursement, based upon justification.

Conference/Conventions:

Requires prior approval by the City Manager/Department Head or designate prior to commitment.

Credit Union Membership : All available services of a credit union are open to employees through TAPCO Credit Union, Harborstone Credit Union, Sound Credit Union and Washington State Employees Credit Union. Payroll deductions can be arranged.

Dues to Professional Associations:

Up to 100% paid by City, upon approval of the City Manager/Department Head.

Notary Public Service : Provide at no cost by fellow employees who are notaries.

Payroll Program:

The City has a semi-monthly payroll on the 10th and 25th of each month.
If a payday falls on a Saturday or Sunday, pay checks will be available on the preceding Friday.
Direct Deposit is mandatory.

Flex Time:

Available only for exempt employees. Ability to adjust eight-hour work day, on a daily basis, early or late, depending on Department demands. City Manager/Department Head approval required.

Note : The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
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