Events and Travel Coordinator

Events and Travel Coordinator

Summary Of Job Duties

The Events and Travel Coordinator position supports the Indigenous Food and Agriculture Initiative (IFAI), a national legal and policy research center. The Events and Travel Coordinator is responsible for supporting the IFAI’s professional staff by booking travel and processing expenses in a timely manner in accordance with travel policy, as well as liaising with the University of Tulsa Travel Office and staff on IFAI travel matters. The Events and Travel Coordinator will also be involved in coordinating group travel for external stakeholders on an as-needed basis. 

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others in a fast-paced professional office.

Qualifications

• Minimum Qualifications:
  • An associate’s degree or equivalent combination of education and/or experience
  • Previous experience coordinating travel and/or processing complex expense reports in a professional setting
  • Knowledge of higher education institution travel policies and procedures
• Preferred Qualifications:
  • Experience working with/for Tribal Nations, Tribal citizens, or Tribally owned entities
  • Experience with Concur
• Knowledge, Skills & Abilities:
  • Knowledge of higher education institution travel policies and procedures
  • Advanced word processing, spreadsheet, presentation, and database software skills
  • Ability to learn and implement organizational policies and processes
  • Ability to present facts and recommendations effectively in oral and written form
  • Ability to professionally maintain composure and effectiveness under pressure and changing conditions
  • Ability to establish and maintain cooperative working relationships
  • Ability to learn department operating policies, procedures, systems, methods, and tasks

Responsibilities

• 10%: Help maintain and further develop collaborative relationships with external stakeholders
• 40%: Coordinating group travel and events for external stakeholders and internal needs
• 40%: Supporting IFAI's professional staff with their travel needs and processing expenses
• 10%: Other duties as assigned

Physical Requirements