Events Assistant

Description

Library Systems & Services is excited to announce an opening for a full-time Events Assistant at the Edward Dean Museum in Cherry Valley, CA. 

This position plays a vital role in assisting the team with efficient and effective execution of events at the Edward Dean Museum. Under direct supervision of the Event Operations Manager, this position involves client communication, logistics, coordinating, and providing on-site event support to guarantee a seamless experience for our clients.  The ideal candidate is organized, energetic, and thrives in a fast-paced, hands-on environment. 

If you enjoy supporting events from behind the scenes and helping create memorable experiences, this could be the perfect role for you.

Employment Type: Non-Exempt (Hourly), Full-Time

Hours per week: 40

Hourly Pay Rate: $16.50

Location: On-site - Edward Dean Museum (Cherry Valley, CA.) 

  Key Responsibilities: 

• Assist with the planning and execution of events, ensuring each surpasses expectations
• Assist with administrative tasks related to booking EDM events with precision, including documenting details, preparing essential paperwork, and coordinating the ordering of supplies to guarantee nothing is overlooked
• Collaborate effectively with the Event Operations Manager to align event objectives with the museum's mission and strategic goals
• Thoroughly document all event details and prepare the necessary paperwork, ensuring every aspect is accounted for
• Coordinate logistics, timelines, and vendor arrangements to ensure all event details align with client expectations, clearly communicating event specifics to the Events and Operations Manager
• Initiate contact with clients immediately after booking their events and cultivate strong relationships through consistent communication
• Meet with clients planning special events, expertly documenting their requirements 
• Create engaging content for social media platforms, showcasing events, venue features, and client success stories
• Assist the Manger with the venue's online presence, responding to inquiries and engaging with potential clients
• Assist clients in creating event timelines and floor plans that enhance their vision
• Conduct engaging venue tours, providing prospective clients with comprehensive information
• Uphold customer satisfaction by proactively addressing complaints and reporting them to the Events and Operations Manager
• Ensure strict adherence to county regulations and event contracts

Requirements

• 3+ years of experience in event planning, catering, or a customer-facing role
• Organizational and multitasking skills, with the ability to prioritize and manage multiple projects simultaneously
• Excellent interpersonal and communication skills
• Detail-oriented and committed to maintaining high standards of quality
• Must be flexible with scheduling. Due to the nature of the role, work hours may vary based on the needs of the business, including evenings, weekends, and holidays.
• Regular reliable attendance is required
• Ability to work collaboratively as part of a team

 Benefits:

• Tuition Reimbursement 
• 401(k) Plan
• Employee Assistance Program
• Employee Referral Bonus Program
• Sick Leave
• Vacation Leave 
• Holiday Pay 
• Medical
• Dental
• Vision

Physical Requirements:

• Must be able to frequently move from place to place within the location
• Lift/push/pull up to 25 pounds and occasionally up to 50 pounds of heavy boxes and equipment
• Work in confined spaces
• Walk, bend, stoop, reach, and climb

EEO STATEMENT

The company and its subsidiaries are an equal opportunity employer and celebrate the population of differences and does not discriminate in its hiring/hiring practices, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.

Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. 

Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.