Events Assistant

About Us

At Sonar Spark, we turn innovation into action. As a dynamic project solutions firm, we specialize in bringing clarity, coordination, and momentum to complex initiatives. Our team is passionate about delivering exceptional results through strategic planning, meticulous execution, and creative problem-solving. We serve a wide range of industries, helping businesses turn ideas into impactful realities.

Job Description

We are seeking a detail-oriented and energetic Events Assistant to support the planning and execution of diverse client events. The ideal candidate will play a vital role in ensuring every event runs smoothly from start to finish. This is a dynamic position ideal for someone passionate about logistics, communication, and client satisfaction.

Responsibilities

• Assist in planning, organizing, and coordinating events from concept to completion

• Support the Events Manager with administrative and on-site event tasks

• Liaise with vendors, venues, and service providers to ensure all logistics are confirmed

• Help prepare event materials, schedules, and setup plans

• Conduct site inspections and assist with setup/tear-down as needed

• Manage guest lists, RSVPs, and client communications

• Ensure timelines and budgets are adhered to

• Provide on-site event support and troubleshooting

Qualifications

• Previous experience in event planning, coordination, or administrative support preferred

• Excellent organizational and multitasking abilities

• Strong written and verbal communication skills

• Comfortable working in fast-paced, deadline-driven environments

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to work flexible hours when needed for event schedules

• Bachelor's degree in Hospitality, Marketing, Communications, or a related field is a plus

Benefits

• Competitive salary ($54,000–$60,000 annually)

• Health, dental, and vision insurance

• Paid time off and holidays

• Professional development and training opportunities

• Room for growth and advancement within the company

• Collaborative and supportive work environment