Events Coordinator

Responsibilities:

Event Planning & Coordination

Coordinate and oversee all aspects of assigned events, including:

• Collaboration with internal departments and service providers


• Logistics, parking, and transportation arrangements


• Lodging accommodations and travel schedules


• Rental equipment and services


• Event signage


• Vendor sourcing, contract management, and oversight


• Invitations and promotional materials


• Safety and security planning


• Event setup, teardown, and cleanup


• Reservations and attendee confirmations


• Space planning and event layouts


• Venue coordination and hospitality orders


• Entertainment arrangements


• Event décor and decorations

Inventory & Equipment Management

• Maintain and organize inventory for all R.J. Corman event supplies.


• Coordinate the maintenance, operation, and cleaning of event equipment.


• Identify and address safety and operational concerns.


• Organize, inventory, clean, and oversee repairs for event equipment and materials, including tables, chairs, linens, staging, pipe and drape, coolers, sound systems, signage, and related items.


• Schedule, perform, and document maintenance activities for all event equipment.


• Inventory and replenish supplies as needed in Command Centers.


• Conduct monthly inventory and equipment audits.


• Maintain and update equipment records within Fleet Manager.


• Ensure Department of Transportation (DOT) compliance for all vehicles.


• Regularly clean and audit storage buildings and equipment storage areas.

Additional Duties

• Maintain and coordinate the employee pool vehicle fleet.


• Assist the Hospitality Services Manager with additional duties and special projects as assigned.

Education and Experience:

• Associate degree in business, event management, hospitality, or a related field, or an equivalent combination of education and experience.


• Three to five years of related experience preferred.


• Strong interpersonal and customer service skills.


• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.


• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.


• Experience maintaining databases and records.


• Familiarity with modern office communication and telephone systems.


• Strong organizational, problem-solving, and attention-to-detail skills.

Physical Requirements:

• Ability to travel as required.


• Availability to work evenings and weekends as needed.


• Ability to lift and move equipment weighing up to 50 pounds.


• Ability to operate and perform basic maintenance on facilities and event equipment