We are in need of a competitive Events Coordinator to join our inspiring team at CYNET SYSTEMS in Los Angeles, CA.
Growing your career as a Full-Time Events Coordinator is a great opportunity to develop exceptional skills.
If you are strong in creativity, innovation and have the right passion for the job, then apply for the position of Events Coordinator at CYNET SYSTEMS today!
Job Description:
Pay Range $23hr - $28hr
Responsibilities:- Manages UP&E global, regional, and executive events from concept to final execution across all business segments, with events scale ranging from trade shows & exhibitions to intimate executive-level meetings.
- Leads sourcing of third-party production vendors (lighting, staging, crew, sound engineers, producers, teleprompter, choreographers, hair/mark-up) as well as event logistics including but not limited to: locations, hotel blocks, catering, entertainment, giveaways, transportation, schedules, invites, attendee management and communication to ensure the event is successfully executed.
- Serves as event lead day of production, ensuring high-quality participant experience and staffing/managing the event appropriately.
- Examples of event staff include receptionists, ushers, photographers, security, etc.
- Manages all legal documentation required of events, including vendor agreements, location agreements, NDAs, etc.
- Develops and manages the run of show for all events, as well as production timelines for all assigned events; proactively and continuously manage updates to project trackers, project management tools, or other ad hoc reports.
- Manages and delivers events on or under budget.
- Negotiates favorable terms with vendors.
- Partners with Finance to manage respective assigned events budget, including budget planning, quarterly forecasting, and pacing along with PO creation and invoicing.
- Provides insight and meaningful consultation for events not directly managed by the special projects team.
- Keeps security of assets top of mind and guides team on usage and distribution.
- Leads review meetings per timelines for assigned events.
- Provides agenda points and keeps meetings on track and on time.
- Recap meetings and next steps for key stakeholder alignment.
- Effectively communicates scope creep or delays in projects that could impact event quality, budget, or delivery timelines.
- Maintains an accurate definition of scope and timing for deliverables based on business priorities & event experience expectations.
- Manages approvals waterfall for all events, including executive-level approval moments.
- Builds relationships across the organization and with outside agencies to drive efficiency, productivity, and execution goals.
- Oversees inventory for event supplies in a storage unit.
- Contributes to the advancement and actualization of diversity, equity, and inclusion commitments.
- Additional duties as needed to meet business needs.
Qualifications:
- 5+ years of related work experience in events management.
- Proven track record executing large-scale corporate events and meetings on or under budget.
- Ability to work in a fast-paced environment with shifting/competing priorities and stretch assignments.
- Works independently and is self-directed with exceptional ability to execute tasks and understand their contribution to the bigger picture.
- Prior experience working with C -level executives.
- Strategic, critical thinker, and creative problem solver.
- Ability to collaborate, take initiative, follow through, and work through ambiguous situations.
- Effective communication, including speaking, writing, and active listening as well as a professional presentation.
- Highest-level project management skills, including attention to detail, time management, prioritization, and multitasking abilities.
- Strong MAC skills and highly proficient in Keynote, PowerPoint, Teams, OneDrive/SharePoint, Outlook, Excel and Word.
- Knowledge of Acrobat, Photoshop, Illustrator, and Work front preferred.
- Stays current with an understanding of business/organizational priorities and evolving events industry trends.
Desired Characteristics:
- Bachelor s degree.
- Project management experience.
- Comfortable in a high-pressure, fast-paced environment.
- Comfortable dealing with people at all levels and easily collaborating.
- Enthusiastic and energetic when interacting with others.
- A passion and interest in consumer products, film/content, franchise/marketing strategy and studio process.
Benefits of working as a Events Coordinator in Los Angeles, CA:
● Opportunity to Make a Difference
● Rapid Progression
● Generous Compensation
Salary :
No CV Required
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