Events Specialist

Summary

Responsible for both internal and external communications, including developing strategy, content and materials. Leads communication efforts of the company to include employee/executive communications, media relations, digital and social media, creative services, and integrated marketing communications. Advances the NYPA story and strengthens and protects its reputation via thought leadership programs and communications events and activities.

Develops and manages annual calendar of events enabling long-term planning and effective management and/or coordination of all conferences and events. Planning includes development to implementation, logistics, program formats, itineraries, budgets, services, venues, catering, supporting technology, and coordinates development of materials. #LI-AE1

Responsibilities

• Under direct guidance, responsible for working on basic assignments and projects.


• Responsible for supporting the management of conference, and other internally and externally-facing NYPA events, from strategy development to implementation.


• Ensure proper support of all Power Authority’s events across all of the sites.


• Support management in the logistical aspects of organizing special events such as State Fair, Auto Show, programs, conferences, workshops and local community events that promote the Power Authority’s goals and initiatives. Support management on all event logistics including program format, itineraries, budget and services. 


• Coordinate venues, catering, supporting staff and technology, and organize development of materials.


• Create and support all event-related communications to ensure internal and external stakeholders are kept up-to-date on all information related to the event. 


• Develop and coordinate, an annual calendar of events enabling long-term planning and effective management of Power Authority events.


• Support  compliance with event contracts efforts.

Knowledge, Skills and Abilities

• Familiarity and knowledge of the Events Industry and the associated technologies, services, and practices.


• Ability to multitask, work independently and create a sense of urgency in a fast-paced dynamic environment.


• Solid verbal and written communication skills with proven ability to influence.


• Customer-focused mindset, and willingness to understand and represent Customer’s needs.


• Ability to support managing budgets for large-scale events.

Education, Experience and Certifications

• Bachelor’s degree or equivalent combination of education, training, and experience required.


• 2 years of related experience preferred.
  
   

Physical Requirements

Up to 25% travel within NY State.