Exam Administration Coordinator

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [email protected]

SUMMARY:

The Exam Administration Coordinator is responsible for TExES approval and registration process for candidates in Educator Preparation Program (EPP). The Exam Administration Coordinator monitors student testing data and communicates as applicable with program faculty, advisors, and students.  Responsible for maintaining audit status of student CECAS files.

DUTIES & RESPONSIBILITIES:

• Processes candidate inquiries for TExES information, approval and registration.
• Communicates with program advisors in TExES approval process.
• Enters TExES data into TEA system database.
• Create TEA ID numbers for candidates to register for TExES exams.
• Provides candidates with remediation resources before taking the TExES exams and after failed attempts.
• Assists, reviews, and approves test limit waiver applications submitted by students.
• Tracks candidate’s exam attempts and reports to program exam approvers.
• Updates CECAS website TExES Review as needed.
• Maintains all pending TExES exam documents as needed for audit compliance, including the upload of evidence of readiness to test for each approval.
• Updates and maintains Tk20 student data as applicable.
• Communicates with faculty and students on a regular basis regarding any changes in procedures or Texas Administrative Code.
• Analyzes testing data and creates detailed reports of educator testing results that cross reference candidate status, program, and other variables for faculty to use in program improvement efforts.
• Tracks annual ASEP accountability for testing and advises programs and the Director of tests in danger of not meeting annual expectations.
• Provides annual ASEP accountability recap presentations to programs of their testing data.
• Assists, as needed and assigned by the department Director, other department staff on admission record creation, screening of program applications, and tracking of candidate progress toward certification requirements.

MINIMUM REQUIREMENTS:

• Education: Bachelor’s degree in applicable field or equivalent combination of education and experience
• Experience: One year (1) of related experience.
• Knowledge / Skills: Knowledge in business communications, spelling, punctuation, office procedures and excellent proofing skills.  Ability to organize and set priorities, maintain records, interpret and prepare reports and compose memoranda and letters and excellent communications skill essential.  Knowledge of word processing, spreadsheet, and database applications. Strong knowledge of computer fundamentals.
• Ability to: Ability to multitask and work cooperatively with others. Ability to explain complex procedures and/or instructions via email to customers/students (i.e. test registration).
• Licensing/Professional Certifications: NA
• Physical Requirements:  NA
• Other Requirements: Strong attention to detail.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

One or more years data entry experience.

Experience in higher education.

Familiarity with educator certification requirements and Texas Administrative Code

SUPERVISION OF OTHERS:

None; may provide guidance to students and assists in training

WHY WORK AT EAST TEXAS A&M UNIVERSITY?

Competitive Benefits & Work-Life Balance:

• Employee tuition assistance for master’s and doctoral programs.
• Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
• ETAMU contributes to employee health and basic life insurance premiums.
• 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
• Physical wellness program and wellness release time for eligible employees.

Career Growth & Development:

• Access to cutting-edge research opportunities at a designated R2 Research Institution.

Academic Excellence:

• ETAMU is ranked among the top 30% in five online degree programs and offers national recognized academic programs.
• Over 140 degree programs, including nationally ranked online and graduate options.
• First accredited institution to offer a competency-based bachelor’s degree in criminal justice.
• Distance education offerings in Corsicana, Dallas, Frisco, McKinney, Mesquite, Bryan, and online.

State-of-the-Art Facilities:

• Work in advanced facilities such as the 113,470-square-foot Nursing and Health Sciences Building, featuring a state-of-the-art simulation hospital and a 1,300-acre agricultural research farm.

Vibrant Campus Life:

• Engage with over 95 student organizations and 14 NCAA Division I athletic teams, contributing to a thriving campus community.

Prime Location & Growth:

• Enjoy the benefits of working in rapidly growing regions, with abundant career opportunities at six locations across Dallas and Northeast Texas.

Visit us on our social media:

• Facebook, Twitter, Instagram, YouTube, LinkedIn, and ETAMU News

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.