Executive Admin Assistant

Salary:

$47,982.94 - $63,351.55 Annually

Location :

Augusta, GA

Job Type:

Full Time Salaried

Job Number:

2024-08685

Division/Section:

District 6 Augusta/State

Opening Date:

06/06/2024

Closing Date:

6/23/2024 11:59 PM Eastern

Description

Pay Grade: L

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Who we are.

We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.

What we offer.

As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:

Make a Professional Impact

- Build your career where it matters and protect lives in the community where you live, work, and play

Enjoy Workplace Flexibility

- Experience flexibility in how you work so you can be your best self for you and Georgia Residents

Work with

a Dynamic and Diverse Team - Collaborative and inclusive way of working where employees share ideas and leverage collective strengths

Achieve Career Longevity

- Countless opportunities for continuous learning/development that support a long-term career

Take Part in a Hands-on Working Culture

- Unique culture of active engagement and problem-solving, no matter your role

Feel Pride in Where you Work

- Be part of making an impact in public health alongside dedicated people just like you

As an Executive Admin Assistant within the East Central Health District at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.
Job Responsibilities

Job Summary:
Under general supervision, provides administrative support to the highest level of administration within the organization. Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. Assists in the administration and interpretation of policies and procedures for the organization and department. Maintains confidential information. May act as a spokesperson for departmental inquiries. Performs related responsibilities as required attention of the executive.

Primary Duties & Responsibilities:

Assists in creating, producing, updating, or disseminating basic information packages, fact sheets, program newsletters, resource guides, policy manuals, educational programs, etc for use within and/or outside the division/department Assists in developing marketing materials (eg exhibits and promotional materials) Assists in planning and coordinating conferences, meetings, and special events May participate in planning, complete special research projects, or assist with development and presentation of educational outreach activities Receives additional training, as required, to gain full proficiency and experience in all areas May supervise administrative staff assigned to the Commissioner and Deputy

Commissioner Provides organizational assistance to management, legislators, staff and customers

Minimum Qualifications

High School diploma/GED and two (2) years of professional-level job-related experience working in an administration-related field.

Preferred Qualifications:
Bachelor's degree
2 years of executive admin experience supporting a senior leadership position
Outstanding communication, adaptive use of technology and social media
Additional Information

Georgia Department of Public Health Commissioner and leaders encourages all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.

The use of wellness breaks during the workday is authorized to support this philosophy and assist employees in meeting their wellness goals. A maximum of 30 minutes in a given workday may be used to engage in wellness activities, generally in the form of two 15-minute breaks or one 30-minute break.

Employment Information

Current State employees are subject to State Personnel Board rules regarding salary.

DPH accepts educational credential recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE) will be considered. DPH will contact educational institutions to verify degree, diploma, licensure, etc.

The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.

As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.

If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: [email protected].

DPH is an Equal Opportunity Employer

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

Standard Benefits for FULL Time Salaried Employees
In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.
No benefits are offered for part time employees.

01

The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?

Yes
No

02

What is your highest level of education completed?

Master's Degree
Bachelor's Degree
Associate's Degree
High School Diploma
GED

03

Are you a current employee of the Georgia Department of Public Health?

No
Full Time Employee
Part Time Employee
Temp or Contractor
Intern
Volunteer

04

How many years of experience do you have in providing executive level administrative support?

None
Less than 1 Year
1+ Years
2+ Years
3+ Years
4 years or more

05

How many years experience do you have managing a supervisor's calendar, scheduling appointments, facilitating meetings, preparing agendas, coordinating travel arrangements?

None
Less than 1 Year
1+ Years
2+ Years
3+ Years
4 years or more

06

How many years of experience do you have creating, producing, updating, or disseminating basic information packages, fact sheets, program newsletters, resource guides, policy manuals, educational programs, etc

None
Less than 1 year
1+ years
2+ years
3+ years
4 years or more

07

What is your level of proficiency utilizing Microsoft Office 365 (i.e. Outlook, Word, Excel, PowerPoint, SharePoint, Teams) to perform work?

None
Beginner: Some exposure, but just learning
Intermediate: Needs guidance
Advanced: Can train others
Expert

Required Question
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