Executive Admin/ Bookkeeper

About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant to support the President and oversee the smooth operation of our Cody office. This role requires a detail-oriented professional who can balance administrative support, office management, and occasional travel.

What You’ll Do

• Provide direct administrative support to the President, including uploading receipts, classifying expenses, and completing forms.
• Manage the President’s calendar, schedule meetings, and ensure proper preparation and follow-up.
• Take notes during meetings and track action items to ensure timely completion.
• Arrange and coordinate travel accommodations.
• Serve as Office Manager for our Cody location, maintaining a professional and efficient work environment.
• Answer and direct phone calls as needed.
• Support bookkeeping tasks and assist with expense tracking.
• Collaborate with team members and use AI tools (such as ChatGPT) to streamline tasks and improve efficiency.
• Travel occasionally to our Jackson office when required.

Qualifications

• Proven bookkeeping experience and comfort working with expenses.
• Strong organizational and time management skills.
• Proficiency with computers and the ability to quickly learn new systems.
• Familiarity with AI tools (such as ChatGPT) preferred.
• Excellent written and verbal communication skills.
• Ability to take initiative and work independently with minimal supervision.
• Willingness to travel to Jackson when needed.
• Prior experience supporting executives or managing an office is a plus.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance
• Referral program

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Supplemental Pay:

• Overtime pay

Ability to Relocate:

• Cody, WY
• •  Relocate before starting work (Required)

Work Location: In person