Executive Admin Services Senior Specialist

General Profile

• Requires in-depth conceptual and practical knowledge in own job discipline and basic knowledge of related job disciplines
• Solves complex problems
• Works independently, receives minimal guidance
• May lead projects or project steps within a broader project or may have accountability for on-going activities or objectives
• Acts as a resource for colleagues with less experience
• Consistent exercise of discretion & judgment

• Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people.
• Manages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangements.
• Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
• Develops positive and strategic relationships at all levels of the organization.
• Uses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentiality.
• May be responsible for directing and deploying support staff or other resources.

• Required education and experience: Associate's Degree and 5-7 years' experience OR Equivalent Combination of Relevant Education &/or Experience
• Critical professional related technical skills; computer skills: Proficient in Microsoft Office (Excel, Word, PowerPoint)

• Preferred education and experience: Bachelor's Degree
• Knowledge, skills & abilities: Oral and written communication skills. Ability to build collaborative relationships. Detail oriented. Ability to meet deadlines. Project management skills. Business communications. Call screening. Data entry-keyboarding. Document preparation. Drafting correspondence. Inquiry research/response. Internal communications. Management reporting. Meeting scheduling and logistics. Project coordination. Public relations.

• Must be able to remain in a stationary position at a desk and/or computer for extended periods of time.
• Work primarily in a climate-controlled environment with minimal safety/health hazard potential.