Executive Administrative Assistant

Be the Heart of Our Operations – Join our team as an Executive Administrative Assistant! 

Company Description

Founded in 2000 locally owned and operated, RbM Services is a growing turn-key design, manufacture, and service solution provider for medical devices in Tennessee’s Technology Corridor.  With over 100 years of combined experience in the medical device industry, our management staff has extensive experience in intellectual property development, contract design, product development, field service support, and product support of medical devices and laboratory instrumentation. Our team is passionate and even obsessed with providing solutions that deliver cutting-edge technology that improves patient experiences and outcomes.  Our passion lies in the pursuit of perfection. We value our employee family and foster opportunities for us to engage in meaningful connections and we reward employees who exceed expectations.

Position Summary

The Executive Administrative Assistant will provide comprehensive support to the VP of Operations as well as other members of the leadership team. This role is pivotal in managing schedules, coordinating meetings, handling communications, and assisting with various projects to ensure the smooth operation of RbM Services.

Job Duties:

1. Greet and sign in visitors, ensuring a welcoming and professional environment.


2. Handle incoming and outgoing communications, including emails, phone calls, and correspondence. 
   


3. Accept and manage deliveries from FedEx, and other delivery services. 


4. Support special projects through, and data analysis and report preparation.


5. Maintain and organize important documents, files, and records efficiently.


6. Plan and coordinate company events and meetings.


7. Handle sensitive information with discretion and maintain confidentiality at all times.

Required Qualifications:

• Associate's Degree in Business Administration or related field preferred.


• 3 years experience in an Administrative Assistant role is preferred. 


• Excellent organizational and time-management skills.


• Strong written and verbal communication abilities.


• Proficiency in Microsoft Office Suite


• Ability to multitask and prioritize tasks effectively.


• Ability to work in a team environment.

Additional Information

• As a full-time team employee, you are eligible for all RbM Services benefits, including medical, dental, vision, long-term, short-term disability, 401k, PTO, 10 paid holidays, etc.


• All your information will be kept confidential according to the EEO guidelines