Job Title: Executive Administrative Assistant
Location: Baltimore, Maryland
Company: It’s Not Over, LLC
Job Type: Full-Time
Salary Range: $ 27 - $32
About Us:
It’s Not Over, LLC is a provider of comprehensive addiction treatment services. Our mission is to support individuals on their journey to recovery and empower them to lead fulfilling lives free from addiction. We are dedicated to providing compassionate, evidence-based care in a supportive environment. Join our team and make a meaningful impact in the lives of those we serve.
Position Overview:
We are seeking a dedicated and experienced Executive Administrative Assistant. The ideal candidate is highly organized, empathetic, and discreet, with a strong ability to manage sensitive information and multitask in a fast-paced environment. They serve as a reliable point of contact for both staff and clients, contributing to a safe, supportive, and efficient care setting.
Key Responsibilities:
Executive Support: Manage calendars, coordinate meetings, arrange travel, manage expenses, and provide comprehensive support to executive leadership.
Communication: Draft, edit, and manage internal and external communications, reports, and correspondence.
Meeting Coordination: Prepare agendas, record meeting minutes, and track follow-ups on key action items.
Project & Office Management: Assist in overseeing special projects and daily office operations, including vendor relationships and supply/inventory management.
Inventory Management: Monitor and maintain office inventory levels; coordinate purchasing and restocking; manage relationships with suppliers.
Payroll Processing: Oversee and process payroll; ensure accurate and timely payment of staff and contractors.
Team Supervision: Lead and supervise other administrative staff, providing guidance, setting expectations, and supporting team performance.
Liaison Duties: Serve as a communication hub between executives and both internal departments and external stakeholders.
Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism.
Qualifications:
- 3+ years of experience as an executive assistant, office manager, or similar administrative leadership role.
- Proven experience in payroll processing and inventory management.
- Strong leadership and people-management skills.
- Exceptional organizational, multitasking, and problem-solving abilities.
- Excellent written and verbal communication.
- Proficiency in tools like Google Workspace, payroll software (e.g., ADP, Heartland), and inventory tracking systems.
- High level of discretion, professionalism, and emotional intelligence.
- Bachelor’s degree preferred; equivalent experience will be considered.
Benefits:
- Competitive salary
- 401(k) with company match
- PTO and holiday schedule
- Supportive, collaborative team culture
Who We Are
We believe in Hearing and Valuing your feelings.
It’s Not Over, LLC was founded and established by a mother and daughter, Ira and Jamia. Our passion to help and service motivated us to open It’s Not Over, LLC March 2019. We are committed to seeing lives change and are willing to go the extra mile.
We believe in Hearing and Valuing your feelings. We believe that each person has the fortitude to overcome adversity and recover from any situation. We are here to serve and provide support. We seek out holistic approaches for healing and recovery for each person we serve.
We advocate and provide ethical, quality, and medically necessary services to help individuals acclimate back into their community successfully.
Mission, Vision, Philosophy and Core Values
Mission Statement:
It’s Not Over is dedicated to offering comprehensive substance use treatment services. Through resilience, courage, and optimism, we aim to empower individuals with love and hope, fostering positive transformation in their lives.
Vision Statement:
Our vision is to act as a transformative force in the lives of individuals dealing with substance use disorders, aiding them in reclaiming control of their lives and fostering positive, lasting change.
Philosophy:
It’s Not Over embraces the belief that every individual’s journey is ongoing; setbacks are not endings but mere pauses. We view life’s challenges as semicolons, not periods, in the narrative of personal growth.
Core Values:
It’s Not Over is guided by core values that shape its culture and reputation as a community-centered organization. We prioritize Respect, Integrity, Empathy, and Competence in all our interactions and services.
Our approach includes interactive group sessions and skill-building classes designed to enhance life skills and overall well-being. In addition to addressing substance use, we provide support for common mental health/substance use issues such as depression, anxiety, and trauma, aiming to improve individual life satisfaction.
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