Executive Administrative Assistant

About the Role

Helium SEO is partnering with leadership at Tekrand, LLC to find their next Executive Administrative Assistant in Cincinnati, OH. We're seeking a highly organized and versatile Executive Administrative Assistant to support a dynamic business leader across multiple ventures. The ideal candidate will thrive in a fast-paced environment managing diverse responsibilities across several companies and initiatives, including:

• Tekrand, LLC: A technical consulting firm
• Bestrand Refurb: A growing real estate renovation business
• Mach Machines: An innovative robotics company
• PAR: A medical technology startup
• Various non-profit organizations and conservative political initiatives

This role requires exceptional organizational skills, proactive problem-solving, and the ability to adapt quickly to changing priorities while maintaining meticulous attention to detail.

To be considered for this position, you must be located within a commutable distance from Cincinnati, OH 45249.

Salary range of $50-60K per year, based on experience and qualifications

Core Responsibilities

Executive Support

• Comprehensively manage executive calendar, including scheduling, meeting coordination, and travel arrangements.
• Handle professional correspondence and draft communications
• Maintain organized digital and physical filing systems
• Prepare materials for meetings and follow up on action items
• Serve as the primary point of contact for clients and stakeholders

Multi-Business Administration

• Coordinate operations for Bestrand Refurb, including team scheduling, bookkeeping, and vendor management.
• Support technical consulting activities for Tekrand, LLC
• Assist with administrative needs for Mach Machines and PAR
• Maintain comprehensive records across all business entities

Board and Non-Profit Support

• Organize board meetings and associated documentation
• Research and compile data for board presentations
• Track and manage follow-up items and commitments
• Support non-profit initiatives with administrative expertise

Investment Management

• Liaise with property management companies
• Maintain detailed financial records for property investments
• Assist with market research for potential investment opportunities

Political Engagement

• Provide administrative support for conservative political events and fundraisers.
• Manage communications with Republican organizations and stakeholders
• Prepare and organize materials for political initiatives

Required Skills

• Proven administrative experience with executive-level support
• Exceptional organizational abilities and attention to detail
• Advanced proficiency with Microsoft Windows and Office suite
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Experience with basic website maintenance
• Adaptability and comfort with shifting priorities

Key Attributes

• Self-motivated with a proactive approach to problem-solving
• Excellent time management and prioritization abilities
• Professional demeanor and strong interpersonal skills
• Interest in marketing and business development
• Ability to work independently while supporting multiple projects

This position offers the opportunity to gain diverse business experience across multiple industries while providing crucial support to growing ventures.