Executive Administrative Assistant

Job Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our executive team. This role is essential in ensuring smooth operations within the office and requires a blend of administrative expertise, exceptional communication skills, and a keen attention to detail. The ideal candidate will thrive in a fast-paced environment, demonstrating strong multitasking abilities while managing various tasks efficiently.

Responsibilities

• Conducts legal research and prepares background materials for meetings, conferences, and speaking engagements.


• Drafts, edits, and processes legal correspondence, reports, and case-related documents.


• Screens calls, visitors, and correspondence, exercising discretion to prioritize and route matters appropriately.


• Manages the USA’s calendar, appointments, and travel arrangements using the travel management system.


• Develops recurring reports, presentations, and supporting documentation.


• Serves as intermediary with the Public Affairs Officer for press events and media scheduling.


• Coordinates applicant files and screening for Assistant U.S. Attorney positions.


• Oversees preparation and review of press releases, training, and conference planning.


• Integrates and formats data, reports, charts, and graphics into written deliverables.


• Ensures all documents adhere to DOJ/USAO policy, legal formatting, and quality standards.


• Advises staff on correspondence, reporting, and administrative procedures.


• Supports the USA in public engagements, ensuring materials reflect office policies and views.

Skills

• Advanced knowledge of legal principles, regulations, and case documentation.


• Strong administrative skills with the ability to anticipate needs and resolve problems.


• Proficiency with Microsoft Office Suite and legal databases.


• Excellent written and verbal communication, including editing and proofreading.


• Ability to exercise discretion, confidentiality, and independent judgment.


• Strong organizational, analytical, and multitasking skills.


• Familiarity with DOJ/USAO procedures and protocols preferred.


• Keyboard proficiency required.

Experience and/or Education

• Bachelor’s degree required.


• Minimum of 15 years of progressively responsible administrative experience supporting senior officials in highly confidential environments.


• Minimum of 15 years of legal assistant/paralegal experience, including research and document drafting