Executive Administrative Assistant

Position Summary

This key position provides daily support to help the executive manage their daily tasks and tactical issues that arise. This role provides excellent customer service and personifies the culture of care in executing on their duties.   

Examples of Work Performed

• Provides administrative support to one or two senior level executives, professionally representing the executives’ office and the company

• Maintains and screens business correspondence, including phone, regular mail and e-mail; responds independently when possible.

• Coordinates calendars and independently schedules appointments

• Coordinates meetings, events, or conferences by arranging for facilities and catering, issuing information or invitations, coordinating speakers and maintaining event budget

• Prepares agenda, notices, minutes and resolutions for corporate meetings

• Coordinates travel plans and itineraries, and compiles documents for travel-related meetings; accompanies supervisors when requested

• Acts as custodian of corporate documents and records

• Composes and prepares correspondence, reports, and documents; creates Power Point presentations and Excel spreadsheets

• Maintains administrative budget

• Issues purchase orders for the departments

• Maintains one of the departments expense reports and manages department budgets

• Manages various ongoing projects as needed.

• Complete other duties and projects as assigned

Minimum Qualifications   

Knowledge, Skills, Abilities and Other Characteristics

• Ability to multi-task and learn quickly

• Excellent customer service skills

• Ability to develop relationships with external vendors

• Strong Microsoft Office (including Power Point) and Adobe Acrobat skills.

• Knowledge of standard office procedures and technology; comfort with administrative support functions.

• Excellent verbal and written communication skills

• Ability to organize, prioritize

• Close attention to detail

• Ability to operate under tight deadlines, to self-start and be accountable for maintaining high, reliable quality standards in a fast-paced team environment.

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Pay

Benefits

All team members receive the following benefits while working for Life Time:

• A fully subsidized membership

• Discounts on Life Time products and services

• 401(k) retirement savings plan with company discretionary match (21 years of age and older)

• Training and professional development

• Paid sick leave where required by law

Full-time Team Members are eligible for additional benefits, including:

• Medical, dental, vision, and prescription drug coverage 

• Short term and long term disability insurance

• Life insurance

• Pre-tax flexible spending and dependent care plans

• Parental leave and adoption assistance

• Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave

• Deferred compensation plan, if the team member meets the required income threshold

Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.