Executive Administrative Assistant

Job Summary

Provides advanced, diversified, and confidential clerical and administrative support to executive leadership.

Major Tasks, Responsibilities, and Key Accountabilities

• Provides high-level administrative support to executives, including managing calendars and scheduling meetings.
• Conducts research, analysis, and support for special projects and initiatives, while independently managing projects and making key decisions.
• Anticipates the needs of the executives and provides proactive support to ensure their productivity and efficiency.
• Organizes and maintains confidential files, records, and other important documentation.
• Prepares and initiates both routine and non-routine documents, memos, correspondence, reports, and PowerPoint presentations
• Ensures travel requests and other travel documentation are accurate and complete, while monitoring and managing expense reports, budgets, and financial documents for the executive team.
• Serves as a liaison between the executive team and internal/external stakeholders, ensuring smooth communication and prompt resolution of inquiries.
• Organizes and maintains confidential files, records, and other important documentation.

Nature and Scope

• Demonstrates skill in data analysis techniques by resolving missing/incomplete information and inconsistencies/anomalies in more complex research/data.
• Nature of work requires increasing independence; receives guidance only on unusual, complex problems or issues. Work review typically involves periodic review of output by a supervisor and/or direct customers of the process.
• May provide general guidance/direction to or train junior level support or professional personnel.

Work Environment

• Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
• Frequent periods are spent standing or sitting in the same location with some opportunity to move about. Occasionally there may be a requirement to stoop or lift light material or equipment (typically less than 8 pounds).
• Typically requires overnight travel less than 10% of the time.

Education and Experience

• Typically requires BS/BA in a related discipline. Generally 2-5 years of experience in a related field OR MS/MA and generally 2-4 years of experience in a related field. Certification is required in some areas.

Our Goals for Diversity, Equity, and Inclusion

We are committed to creating a culture that promotes equity, respect, and advocacy for every HD Supply associate. We value the diversity of our people.

Equal Employment Opportunity

HD Supply is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.