Executive Administrative Assistant

About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary: Provides administrative support to the Executive Services department to include executive travel itineraries, expense processing, and general administrative tasks for the Executive Director & CEO, as directed by and in collaboration with the Senior Executive Associate. Provides support to the Senior Manager of Leadership Operations, including managing guest invitations, on-site arrangements, and preparations for Clinical Congress events; ACS leader travel and itinerary preparation; and support for the Bylaws and Honors Committee. Manages tasks and special projects as needed to support the Executive Services department’s work. Interacts with stakeholders at all levels of the organization, including senior board and committee members. Will occasionally provide temporary back-up coverage for the Senior Executive Associate which entails providing dedicated support to the Executive Director & CEO.

This exempt position will report to the Senior Executive Associate in the Executive Services Department. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $77,000 - $90,000 (commensurate with related experience).

**For consideration, a cover letter must be submitted along with your online application**

Required Education and/or Experience:

• Bachelor’s degree or higher from an accredited college or university is required.
  
  


• At least 4-7+ years of similar professional administrative experience is required; experience providing administrative support to an executive (preferably C-suite) is strongly preferred.
  
  


• Must have experience with scheduling and complex calendar management, creating and editing PDF files, expense reporting and travel reimbursement, and professional meeting coordination.
  
  


• Strong expertise in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint).
  
  


• Experience in maintaining an organized database of files and documents, and presentation and documentation support is required.
  
  


• Ability to manage tracking and processing of license renewals and association dues/fees, invoicing, and honorarium payments.
  
  


• Sharp attention to detail and strong professional communication skills (both verbal and written) are essential in this position.
  
  


• Adept at balancing and organizing multiple competing priorities in a high-volume, fast-paced environment, in a way that ensures timely completion of all tasks.
  
  


• Takes initiative and can work independently as well as part of a team.

Comprehensive Benefits:
We’re committed to attracting and retaining top talent via valuable benefits!

• Vacation, personal, and sick hours including 13 paid holidays per year


• Tuition reimbursement


• Medical—comprehensive coverage through BlueCross BlueShield


• Dental, Vision, and Prescription drug program


• 403(b) Matching Program


• Pension Plan


• Flexible Spending Medical/Dependent Care


• Employee Assistance Program


• Short Term/Long Term Disability


• Life Insurance


• Domestic Partner Coverage

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to [email protected] or call (312) 202-5000 and let us know the nature of your request and your contact information.