Executive Administrative Assistant

Become an integral part of the Corporate Responsibility (CR) team where you will have an opportunity to work alongside a team of dedicated professionals focused on generating authentic and durable social impact. 

As an Executive Assistant within CR, you will need to work well in a fast-paced environment and manage multiple executive portfolios with professional courtesy and acumen. Within CR, you will support two teams within the Global Philanthropy function – U.S. Markets and Pillars and Programs – and will need to be dynamic in your ability to support multiple workstreams across different teams. Your daily routine will include interaction with senior internal and external stakeholders, requiring a high degree of organization and excellent communication skills.

Job Responsibilities

• Managing complex schedules/calendars in a fast-paced and dynamic environment

• Scheduling internal and external meetings in-person and via video conferencing; adjustment and prioritization of important logistics such as reserving conference rooms, meeting and greeting guests, arranging catering, etc.

• Responding and following up on scheduling and calendar inquiries on manager’s behalf

• Arranging and maintaining staff travel arrangements for both international and domestic travel

• Reconciling and completing expense reports

• Assisting with ad hoc administrative tasks as needed, such as acting as a liaison for office real estate, tech, and IT needs, internal team programming support, and onboarding/new hire support

• Working cooperatively with the other administrative assistants on the team and across the firm, in positive partnership

Required qualifications, capabilities, and skills

• 3+ years of experience working in an administrative assistant capacity supporting multiple executives

• High attention to detail and follow through to ensure accuracy and comprehensiveness

• Exceptional verbal, written and interpersonal communication skills and the ability to communicate appropriately and effectively with individuals across all levels of the firm, including executive/C-Suite management

• Highest level of integrity and professionalism to handle sensitive information and work with senior management

• Sound judgment and strong independent problem-solving and collaborative skills

• Positive self-starter with proactive approach, exceptional partnership skills, and excellent time management and prioritization skills

• Mastery of core Microsoft Office applications (Word, Excel, Outlook, SharePoint, PowerPoint) and Zoom

Preferred qualifications

• Knowledge of the following systems a plus: Concur, Salesforce, Ariba

   

Note: This role requires five days in the office (Mon-Fri) and will not support hybrid options.