Executive Administrative Assistant

SUMMARY/POSITION OVERVIEW 

The Executive Assistant role is intended for an individual who can work independently with sound judgment and accountability. This position requires a proactive, highly organized person who can manage multiple priorities, coordinate projects, maintain accuracy, and communicate effectively with diverse stakeholders. The ideal candidate is detail-oriented, tech-savvy, skilled in project coordination, and able to take ownership of responsibilities with minimal oversight. They should also have a genuine passion for supporting the ministry’s mission to reach people with the Gospel and help believers grow in their knowledge of God’s Word. 

Key Responsibilities: 

Operational and Project Support: 

• Assist in coordinating day-to-day office operations, including project coordination, scheduling meetings, managing calendars, and preparing meeting agendas and feedback reports. 
• Manage databases and project management tools, ensuring accuracy and confidentiality. 
• Support event planning and logistics for ministry activities, events, and workshops. 
• Maintain office supplies inventory and coordinate with vendors for necessary orders. 
• Assist in compiling and distributing testimonials and reports. 

General Administrative Duties: 

• Track projects, performance metrics, and assist in reporting results. 
• Assist in budget preparation, reports, & ongoing accountability of current budget expenses.  
• Assist with financial documentation, including coding, processing invoices and expense reports. 
• Maintains electronic files, databases. 
• Collects reviews and analyzes data as needed. 
• Prepare reports, presentations, and other documents as requested. 
• Approves timesheets. 
• Manage confidential and sensitive information with discretion. 
• Provide support for special projects and initiatives as assigned. 
• Assist in developing and implementing office procedures and systems to improve efficiency. 
• Serve as a point of contact for internal and external communications, directing inquiries to the appropriate team members. 
• Assist with calendaring and scheduling of meetings.  
• Pick up mail from the mailroom and distribute.  
• Perform other administrative duties as requested. 

Digital and Social Support: 

• Assist with managing content schedules and publishing across digital platforms. 
• Provide support for online events, webinars, and digital campaigns. 
• Maintain digital asset libraries and assist with content updates. 
• Assist in creating, scheduling, and monitoring social media content across multiple platforms. 
• Track engagement metrics and assist with reporting to optimize content strategies. 
• Respond to follower inquiries and engage with the online community as needed. 
• Perform other duties as assigned. 

KNOWLEDGE, JOB REQUIREMENTS AND QUALIFICATIONS 

A ministry mindset and understanding of Inspiration's mission are imperative for this position.  

Must demonstrate strong proficiency with MS Office applications and effectively track data and build processes. Must be detail oriented as it relates to the accuracy of data and project coordination.  

• Sound, biblical Christian faith, and evidence of spiritual maturity. Must have experience in ministry and be able to understand the implications of God's Word and apply it?on a consistent basis. 
• Bachelor’s degree or related experience. 
• Project management skills with the ability to manage multiple projects simultaneously. 
• High level of proficiency in Microsoft Office Suite.  
• Familiarity with content management systems and digital communication platforms. 
• Strong verbal and written communication skills, as well as the ability to collaborate effectively with internal teams and external organizations. 
• Initiative-taker with the ability to manage own workflow and assist in the workflow of others to meet deadlines while responding to frequent demands of multiple customers. 
• Ability to work under pressure and meet tight deadlines. 
• Strong analytical and quantitative skills. 
• Can-do attitude and ability to positively implement change. 
• Strong planning, organizational, and prioritization skills. 
• The ability to work in a rapidly changing and growth-oriented environment with changing priorities and developing opportunities. 
• High level of discretion and confidentiality. 
• Ability to work independently and as part of a team. 
• Strong organizational and multitasking skills with an ability to prioritize tasks. 
• Ability to interact effectively with senior management. 
• 5+ years of experience in industries directly connected to the functions related to the primary duties and responsibilities of this position. 
• Ability to represent the brand voice/image appropriately via all forms of communication. 
• Passion for supporting ministry work and aligning with the mission of spreading the Gospel. 

PHYSICAL DEMANDS & WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear.  
• The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus and work closely with data and numbers. 
• Typical office environment with moderate noise; prolonged computer use expected.?