Executive Administrative Assistant

Pay: $65,000.00 - $90,000.00 per year

Why This Is a Great Opportunity

• Work closely with senior leadership and play an important role in keeping priorities, schedules, and communication running smoothly.
• Join a stable, established organization with diverse business and real estate operations.
• Gain broad exposure to executive-level decision-making and important company initiatives.
• Take ownership of a highly visible role where organization, judgment, and follow-through are genuinely valued.
• Build a long-term career with a team that appreciates initiative, professionalism, and reliability.

Location: This is a full-time, on-site opportunity in Orefield, Pennsylvania, offering direct access to leadership and the opportunity to become a trusted member of the executive team.

Note: We are seeking a highly organized, proactive professional with strong communication skills, excellent attention to detail, sound judgment, and the ability to manage confidential information and multiple priorities. Prior executive or senior-level administrative support experience is strongly preferred.

About Us

We are an established, privately held organization with diversified business and real estate interests and a long history of growth and investment in our communities. Our team values professionalism, integrity, accountability, and people who take ownership of their work. Confidential Employer.

Job Description

• Provide high-level administrative support to executives and senior leadership.
• Manage calendars, appointments, meetings, schedules, and changing priorities.
• Coordinate internal and external communications and ensure important items receive timely follow-up.
• Prepare correspondence, reports, presentations, documents, and meeting materials.
• Organize meetings, maintain records, and track action items and deadlines.
• Assist with travel arrangements, scheduling, and other executive logistics as needed.
• Serve as a professional point of contact for employees, business partners, vendors, and other stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Anticipate executive needs and proactively help resolve scheduling, communication, and administrative challenges.
• Support special projects and additional business priorities as needed.

Qualifications

• 3+ years of executive administrative, executive assistant, or senior-level administrative support experience preferred.
• Strong organization, time management, and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High degree of professionalism, discretion, and confidentiality.
• Strong proficiency with Microsoft Office, Google Workspace, calendars, email, and general business technology.
• Ability to work independently, anticipate needs, and follow projects through completion.
• Experience supporting executives, owners, or senior leadership is strongly preferred.

Why You Will Love Working Here

• You will work closely with leadership and have visibility into important business priorities.
• Your organization and follow-through will have a direct impact on the effectiveness of the executive team.
• You will have variety in your work rather than performing the same administrative tasks every day.
• You will join an established organization that values dependable, high-performing team members.
• You will have an opportunity to build trust, expand your responsibilities, and grow with the organization.

JPC-2164

Benefits:

• Dental insurance
• Paid time off
• Retirement plan
• Vision insurance

Requirements: Must-have: 3+ yrs of executive assistant or senior-level admin support exp

Submission Email / Name: Adam - [email protected] 

Quick Recruiter Reference

Established diversified organization seeking an Executive Administrative Assistant to support senior leadership. Role likely covers calendar management, meetings, communications, confidential documents, follow-up, and special projects. Target polished candidates with 3+ years of executive or senior-level administrative support experience.

Recruiters Submission: To submit, cancel - Executive Administrative Assistant - Jaindl Companies - JPC-2164 - source

**New Job Order Alert**

• Client job title: Executive Administrative Assistant

• Location: Orefield, PA

• On-site, hybrid, remote: On-site

• Experience: 3

• Good fit job titles/keywords for candidates: Executive Assistant, Executive Administrative Assistant, Senior Executive Assistant, Senior Administrative Assistant, Executive Coordinator, Administrative Assistant to CEO

• # of hires needed: 1