Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Position Summary
We are seeking an experienced Executive Administrative Assistant to provide high-level administrative and organizational support to our Program Director North America. This role requires strong organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day executive and administrative support to Department Directors.


• Manage complex calendars, meetings, appointments, and scheduling priorities.


• Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.


• Prepare and reconcile expense reports.


• Coordinate departmental meetings, agendas, presentations, and supporting materials.


• Attend meetings, take notes, and prepare meeting minutes and follow-up summaries.


• Prepare correspondence, reports, PowerPoint presentations, tables, and other executive-level materials.


• Track time-sensitive topics, priorities, and follow-up items to ensure deadlines are met.


• Serve as a liaison between Directors, internal teams, and other stakeholders.


• Support the coordination and monitoring of departmental projects and initiatives.


• Handle confidential and sensitive information with discretion.


• Support special projects and other executives or departments as needed.

Ideal Candidate Profile

• 3–5 years of experience as an Executive Assistant or in a similar executive support role.


• Experience directly supporting Directors, VPs, or senior-level executives.


• Automotive or manufacturing industry experience preferred.


• Strong calendar management and travel coordination experience.


• Excellent written and verbal communication skills.


• Strong organizational, time-management, and prioritization skills.


• Ability to manage multiple priorities with a high level of accuracy and attention to detail.


• Strong interpersonal skills and professional judgment.


• Ability to appropriately handle confidential and sensitive information.


• Proficiency with Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel.