Executive Administrative Assistant

Black Bear Talent is seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to provide administrative and organizational support in a fast-paced office environment. The ideal candidate will have previous administrative experience, excellent verbal and written communication skills, and the ability to manage multiple responsibilities while maintaining accuracy and professionalism.

Responsibilities

• Provide administrative and clerical support to executive leadership and office personnel.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, presentations, and other business documents.
• Answer and direct incoming phone calls, respond to emails, and communicate with internal and external contacts.
• Maintain organized electronic and physical filing systems.
• Assist with data entry, recordkeeping, and document management.
• Coordinate meetings, prepare agendas, and assist with meeting materials.
• Handle confidential information with discretion and professionalism.
• Monitor office supplies and assist with general office organization.
• Manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Perform other administrative duties as assigned.

Qualifications & Requirements

• Previous experience in an administrative assistant, executive assistant, or similar office support role is required.
• Highly organized with strong attention to detail.
• Professional appearance and demeanor.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Previous experience working in a fast-paced professional office environment.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Strong computer skills and the ability to learn new software and systems.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Must pass pre-employment background screen and drug screen

Work schedule

• 8 hour shift
• Monday to Friday
• Day shift