✨ NO WEEKENDS. GREAT BENEFITS. EXCITING OPPORTUNITY TO WORK WITH EXECUTIVE LEADERSHIP.
Are you highly organized, detail-oriented, and someone who loves keeping things running smoothly? Do you enjoy managing schedules, coordinating projects, solving problems, and being the person others can count on to get things done?
Are you looking for an opportunity to work closely with executive leadership, take on a variety of responsibilities, and play an important role in the success of a growing healthcare organization?
We want to meet you!
The Group Obstetrics & Gynecology Specialists, P.C. in Davenport, Iowa, is looking for a motivated, dependable, and highly organized Executive Administrative Assistant to provide direct support to our Executive Director and help keep our administrative operations running efficiently.
As a trusted, physician-owned medical practice serving the Quad Cities for nearly 50 years, The Group is committed to providing exceptional patient care while maintaining a supportive, collaborative, and professional work environment.
We're looking for someone who takes initiative, communicates well, pays attention to the details, and enjoys staying one step ahead. The ideal candidate is someone who can manage multiple priorities, maintain confidentiality, and follow through on projects while working closely with leadership, physicians, employees, and outside business partners.
We believe taking care of our employees is just as important as taking care of our patients!
Health, Dental & Vision Insurance
Paid Time Off (PTO)
401(k) with a 100% Employer Match on Contributions Up to 5%
Continuing Education & Professional Development Opportunities
Supportive Leadership & a Collaborative Team Environment
An Opportunity to Work Directly with Executive Leadership
A Variety of Responsibilities & Opportunities to Grow Professionally
Be Part of an Established, Physician-Owned Medical Practice
This isn't just another administrative position. We're looking for someone who enjoys being involved, staying organized, and making a difference behind the scenes.
As our Executive Administrative Assistant, you'll work directly with our Executive Director to coordinate schedules, meetings, communications, business projects, and day-to-day administrative responsibilities.
You'll also assist with special projects, vendor coordination, facilities-related matters, and important organizational initiatives that help support the continued success of The Group.
This is an excellent opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in helping leadership and the organization succeed.
WHAT YOU'LL DO:
✅ Provide direct executive support by managing calendars, scheduling meetings, organizing correspondence, and helping the Executive Director stay on top of important deadlines and priorities.
✅ Coordinate meetings and events involving physician owners, executive leadership, department leaders, vendors, and outside business partners.
✅ Prepare and organize important documents, including meeting agendas, minutes, reports, presentations, spreadsheets, and executive correspondence.
✅ Keep projects moving forward by tracking deadlines, following up on action items, and helping coordinate business initiatives and special projects.
✅ Serve as a key point of communication between the Executive Director, physicians, department leaders, employees, and external partners.
✅ Assist with business and operational reporting by collecting, organizing, and preparing information for executive review.
✅ Support office and facilities coordination by scheduling maintenance, communicating with vendors, tracking service requests, and organizing proposals for leadership review.
✅ Help coordinate special events and organizational activities, including physician meetings, practice events, fundraising activities, and other projects.
✅ Maintain organized and confidential records, including executive documents, meeting materials, vendor agreements, and business information.
✅ Stay organized and proactive by anticipating administrative needs, managing competing priorities, and ensuring important tasks receive timely follow-up.
✅ Bring a positive, professional, and solutions-focused approach to supporting leadership and helping the organization operate efficiently.
We're looking for someone who combines excellent organizational skills, strong communication, professionalism, and a genuine desire to support others and help the organization succeed.
Our ideal candidate brings:
2+ years of experience in executive assistance, administrative support, office coordination, or a related role preferred.
Strong organizational skills with the ability to manage multiple projects, schedules, and deadlines.
Excellent written and verbal communication skills.
Proficiency with Microsoft Outlook, Word, Excel, Teams, and other office technology.
Experience coordinating meetings, preparing documents, maintaining records, and tracking projects.
Strong attention to detail and the ability to follow through on responsibilities independently.
A high level of professionalism, discretion, and the ability to handle confidential information.
Excellent time-management, problem-solving, and interpersonal skills.
A proactive, dependable, and adaptable approach to work.
The ability to work collaboratively with physicians, leadership, employees, and outside business partners.
A positive attitude, strong work ethic, and willingness to take initiative and learn new things.
Experience in a healthcare setting or private medical practice is a plus, but not required!
An associate degree in Business Administration, Healthcare Administration, or a related field is preferred, but relevant experience, strong organizational skills, and a proven ability to get things done matter!
If you're someone who loves staying organized, enjoys supporting leadership, and wants to be part of a team where your work truly makes a difference, we'd love to hear from you!
We're looking for someone who is ready to bring energy, professionalism, initiative, and a strong attention to detail to our administrative team.
Join The Group Obstetrics & Gynecology Specialists, P.C. and help support the people, projects, and initiatives that keep our organization moving forward!
The Group Obstetrics & Gynecology Specialists, P.C.
Davenport, Iowa
FULL JOB DESCRIPTION BELOW:
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